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LOGOEmails Tips on Writing EmailsvWrite in complete sentences.Avoid the slang,imprecise diction and abbreviations that are commonplace in personal email.vUse an appropriate tone.Address readers with respect,just as you would in a standard business letter.Company Name Tips on Writing EmailsvInclude a subject line that clearly identifies your content.If your subject line is vague,your email may be deleted without being read.vUse short paragraphs,and leave an extra space between paragraphs.Use lists and internal headings to make your message easy to read and understand.Company Name Tips on Writing EmailsvMake your message as short as possible.vTake the time to edit your email and delete excess words and phrases.Company Name Tips on Writing EmailsvProofread carefully before sending your email.Look for errors in grammar,spelling,and punctuation.vMake sure that your list of recipients is accurate and that you do not send your email to unintended recipients.vDo not send your email until you are absolutely certain your message says what you want it to say.Company Name发件人：John Smith()收件人：假日酒店()抄送：暗送：主题：事由：1、因日程改变，取消12月5日以John Smith 名义在贵酒店预订的12月12日-15日的两个单人房间。2、表示歉意。3、要求回信确认SamplesCompany Name To:Cc:From:js678 Bcc:Subject:Cancellation of Hotel Booking Dear Sir or Madam,I am writing to inform you that because of change of my travel route,Id like to call off the two single rooms from December 12th to 15th which were booked at Holiday Inn in the name of John Smith on December 5th.I am awfully sorry about that and I wonder if I need to pay the cancellation penalty.Please write in return to confirm it.I am looking forward to your reply!Yours faithfully,John SmithSamplesCompany Name To:From:jleslie678 Subject:Thanks for the slippers Dear Aunt Sally,Thank you so much for the slippers.It gets very chilly here in the winter,so they will get a lot of use when the winter comes.It was great to see you at my birthday party,and I hope to see you at Dads retirement in February.Thanks again for your gift.Love,LeslieSamplesCompany Name To:From:jcathy678 Subject:I cant come to buffet Rick,Im sorry to say that I cannot come to the buffet because I have caught a bad cold.Please give my best regards to our friends.I do hope you will have a good time.Best,Cathy SamplesCompany NameLOGOMemos a hard-copy(sent on paper)document used for communicating inside an organization can be short or long,depending on its purpose(usually short)contains To,From,Date,Subject and Message sections does not need to be signed(but sometimes has the senders name at the bottom to be more friendly,or the senders full name to be more formal)What is a Memo?Company Name To:Health&Safety Committee From:Joe Chan,Chairperson,H&S CtteDate:Jan.27th,2008 Subject:Room change for next meeting MEMOThe meeting on Saturday,1 March has been changed to Room 101.SamplesCompany Name MEMOTo:All Department Members From:Tom Martin,Executive Vice President Date:September 5,2008 Subject:Change in Employee Appraisal Policy Beginning on January 1,2009,we will complete appraisals for all Class I,II,and III employees twice each year.Supervisors should submit forms to the vice president of Human Resources between May 1 and May 15,and again between November 15 and November 30.Employees with three months or less of service will be reviewed during the following period.Continue to use forms 24 and 26.SamplesCompany Name Task Memo for the Month of English Program v送：各位校领导v自：校学生会v日期：2008/05/20v主题：关于开展英语活动月的计划书v内容：校学生会拟开展英语主题活动月，时间：2008年6月；主要活动介绍，包括英语朗读、演讲、辩论、歌曲比赛及英语话剧等；请领导予以支持。Company Name TaskMemo for the Month of English Program To:The Management of the University From:The Student Union Date:May 20,2008 Subject:Regarding the Month of English Program The Student Union plans to hold a Month of English Program.The program involves a series of English-related activities,aiming at improving the students English skills and promoting the students interests in learning English.The program is scheduled to officially start on June 1 and lasts the whole month.Company Name Task The following are the details of the program for your reference:1.English Reading Contest(scheduled from June 1 to June 7)2.English Speech Contest(scheduled from June 8 to June 15)3.English Debate Contest(scheduled from June 16 to June 21)4.English Singing Contest(scheduled from June 22 to June 30)5.English Play Show(scheduled from June 1 to June 30)Please find the attached documents for illustrated description of the activities.We look forward to your kind support,which will be very much evaluated and will definitely ensure the success of the Program.Thanks in advance for your kind support.The Student Union Company NameThanks for your attentions!Company Name
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