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单击此处编辑母版标题样式,单击此处编辑母版文本样式,第二级,第三级,第四级,第五级,*,Unit Twelve,Common Business Documentation,Part One:Teaching Aims&Requirements:,1.Help students to learn and master key words,phrases and requirements about various business documents or forms.,2.Help students to learn some routine work of preparing such documents or forms in international trade.,3.Help students to learn how to make or fill in commercial forms.,Part Two:Background Knowledge,I.Usually,documents should have the following,characteristics,:,Accuracy,:The details in documents must be in stnct conformity with those in the sales contract.No ambiguous words or expressions should be used.,Completeness:,Every necessary detail should be included in each document,Conciseness,:No redundant words or expressions should be used，and no correction should be made on the document.,Promptness,:Make sure the documents are ready when they are needed,so that unnecessary delay or confusion can be avoided.,.,Sorts of business documents,1.Government control documents,A.Import License,B.Foreign Exchange License,C.Export License,D.Certificate of Origin,E.Inspection Certificate,F.Consular Invoice,G.Customs Invoice,2.,Commercial Documents,Commercial documents are generally issued by the importer,exporter or some relevant non-governmental business organizations.They aim to ensure smooth transactions and usually include：,A.Pro forma Invoice,B.Commercial Invoice,C.Ouality Certificate,E.Weight Certificate,3.,Financial Documents,A.Application Form for International Money Transfer,B.Drafts,C.BankerS Draft,D.Commercial Draft,E.Sight Draft,F.Time Draft,G.Letter of Credit,BILL OF EXCHANGE,凭Drawn Under,不可撤销信用证,Irrevocable L/C No.,日期Date,支 取,Payable With interest,%,按,息,付款,号码No.,汇票金额Exchange for,南京,Nanjing,见票,at,日 后(本 汇 票 之 副 本 未 付)付 交sight of this FIRST of Exchange (Second of Exchange,Being unpaid)Pay to the order of,金额,the sum of,此致To,4.,Transportation Documents,A.Shipping Note,B.Packing List,C.Bill of Lading,D.Consignment Note(rail/road),E.Air Waybill,F.Parcel Post Receipt,G.Combined Transport Documents,H.Arrival Notification,I.Definitions:,1.The commercial invoice,is essentially a bill(i.e.invoice)from the seller(the exporter)to the buyer(the importer)describing the parties to the agreement,the goods to be sold,and the terms involved,as agreed between the exporter and importer.,2.A consular invoice,obtained from the consul of the importing country at the point of shipment,insures that the exporters trade papers are in order and the goods being shipped do not violate any laws or trade restrictions.,Ad Valorem,taxes or specific import duties are determined from a consular invoice.,Part Three:Study of Commercial Invoice,3.,A proforma invoice,is a,quote/quotation in an invoice format,that may be required by the buyer to apply for an import license,contract for pre-shipment inspection,open a letter of credit or arrange for transfer of hard currency.,As mentioned for the quotation,the points to be included in the proforma are:,1).Sellers name and address,2).Buyers name and address,3).Buyers reference,4).Items quoted,5).Prices of items:per unit and extended totals,6).Weights and dimensions of quoted products,7).Discounts,if applicable,8).Terms of sale or Incoterm used(include delivery point),9).Terms of payment,10).Estimated shipping date,11).Validity date,5.,A customs invoice,is an extended form of commercial invoice required by customs(often in a specified format)in which the exporter states the description,quantity and selling price,freight,insurance,and packing costs,terms of delivery and payment,weight and/or volume of the goods for the purpose of determining customs import value at the port of destination.,.The following aspects must be checked in preparation of an commmercial invoice:,1.The document must be headed as per requirements,e.g.Invoice,Commercial Invoice,Tax Invoice,etc.,2.Unless otherwise specified,the invoice must be made out by the exporter(the shipperand addressed to the importer(the consignee).,3.The description of the goods.In the case of a documentary credit,this description has to correspond exactly(word for word)to the description in the Credit.The terms of delivery must be part of the goods description if so specified.,4.The currency and the amount stated in the invoice,as well as the individual items,must correspond to the terms of the sales contract/sales confirmation.,5.Customs tariff and license numbers,Credit numbers,etc.must be specified if required.,6.In the case of a documentary credit,the invoice needs only to be signed if the Credit specifically requires the signature of the exporter.,Study of sample commercial inovice,(Part 1),(Part 2),
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