BEC商务报告写作

,单击此处编辑母版标题样式,单击此处编辑母版文本样式,第二级,第三级,第四级,第五级,*,BEC,商务报告写作,A report is a formal or even official document that,investigates,selects,and,interprets,information by using appropriate techniques for a stated purpose.,Definition of the Report,Inform,Instruct,Explain,Motivate,Persuade,Reinforce (prior discussion/ communication),recommend,Types of Reports,The Shape of Formal Business Report,Prefatory parts,Title,Transmittals (who write what for whom),Summary,Table of contents,The body of the report,Introduction,Text/Body,Conclusions or summaries,Appended parts,Appendix,Bibliography,The Structure of Informal Business Report,简短商务报告形式,Title of the report,Introduction,Findings,Conclusions,Recommendations,Signature,备忘录格式,To,The name of position of the person requesting the report,From,The name and position of the person submitting the report,Date,Day/month/year of writing the report,Subject,A brief and specific title for the report,Introduction,Findings,Recommendations,Objectivity,Impersonal writing,Completeness,Consistency,Coherence,Interest,Required Qualities,Always have in mind a specific reader, real or imaginary, when writing a report ;,Before starting to write, always decide what the exact purpose of our report is;,Use language that is simple, concrete, and familiar.,Guiding Principles,1. Define the Problem,2. Analyze the Reader,3. Collect Information,4. Arrange and Interpret Information,5. Construct the Outline,6. Write the Draft,7. Revise the Draft,Steps in Writing a Business Report,四个部分的开头句型,1. The purpose of this report is to,2. The objective of this report is to,3. The aim of this report is to,Introduction,首句,4. This report aims to ,5. Mr. X has asked me to report to investigate/ evaluate/ study/ recommend/ analyze/ give feedback/ estimate/ assess,6. As request of,（某人,/,某部门）,Upon request of,（某人,/,某部门）,7. As you,（某人,/,某部门）,requested on November 12, I am submitting the following report on ,8. Here is the report concerning,9. We have done a survey showing that,1. According to the recent market research/ investigation/ survey/ the chart above/ the table above/ undertaken,2. The recent visit/ investigation/ survey showed that,3. The table/chart above tells us that,4. From the chart shown, we find/learn/notice that,Findings,首句,1. The following are the recommendations,2. It is recommended that.,3. Based on the conclusion/analysis above, we recommend that,4. With reference to the advantages/facts stated above, the following recommendations can be made,5.On the basis of the results/analysis, it is reasonable to have the following recommendations.,如果字数不够，还可以描述一下建议实施后的可预期的进展或者景象。具体为在建议后加,so that,或者,thus,Recommendation,首句,1. Objectivity,Make a distinction between facts and opinion,minimize unsupported judgments and inferences,Report all pertinent information,Present both negative and positive facts,Use bias-free language,Avoid emotional expressions, such as “amazing”, “tremendous”, etc.,Use impersonal style,Avoid using a personal note.,The Style of Business Reports,2. The Passive Construction,Active: The company provide free medical care for all its employees and families.,Passive: Free medical care is provided for all its employees and families.,The Style of Business Reports,3. Formalizing reports by using noun phrases,eg.,We propose to sell directly to customers.,Revised:,Direct selling is proposed.,The Style of Business Reports,We advise you to select your supplier carefully.,Revised: The careful selection of your supplier is advisable.,The management requests all employees to make suggestions on improving productivity.,Revised: Suggestions from all employees on improving productivity are requested.,The Style of Business Reports,