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Page,59,Using Manuscript Central,The Only People who Enjoy Change are Babies with Wet Diapers, Adopt Manuscript Central?,Peer review process needs stronger focus,Discipline Structure - Uniformity,Improve overall timeliness improvements to meet TAB,requirements,Average submission to first decision 90 days,(gradually reducing to 60 days by 2012),Average submission to publication 1100),Variety of selection techniques,Search by area of expertise using key words,Search for authors of similar papers,Search by name, e-mail address, institution, academic credentials, etc,Search by committee name (where set up by the committee),Input name and e-mail address of someone not in data base,Return shows suggested reviewer loading and historical m- and r- scores,AE must also specify number of reviews required before a decision can be taken,IEEE requires at least TWO INDEPENDENT REVIEWERS,AE should not review papers for which they are responsible for review management,Time required to complete identify reviewers and assign review responsibility,Varies with search complexity typically 2 3 minutes,AE can see reviewer workload; reviewer scoring history; historical reviewer evaluation,MSC automatically communicates assignment to reviewer,Manuscript Central Workflow,Concern -,Select only minimum number of reviewers: Potential timing issue,Select more than minimum number of reviewers: Potential people issue,Reviewer Selection (by AE),Various database search strategies,Quick search by last name or e-mail address,Related papers authors of papers with similar key words,Auto-suggest search for reviewers with similar personal key words,Advanced search comprehensive search of database,Some reviewers designate committee affiliation as a key word,Authors will be “blinded”,Search results indicate,Number of review assignments currently and in past 12 months,Date of last completed review,Historical average review score,Historical average AE assessment of review quality,Click box to select reviewer,Then click Add,Reviewer Selection (by AE),IEEE requires minimum of two (2) reviewers may opt for more,After selection, click Invite to trigger invitation e-mail,Click Save and Send in popup windows to send e-mails,Step 5: Complete the review,done by Reviewers,Reviewers read the manuscript in Manuscript Central,Available as an HTML web page; may also download a pdf for off-line review,Reviewer must complete nine multiple-choice questions,reviewers subjective opinion of the paper,answers determine numerical (m) score,Reviewer must choose one of four specific recommendations,Accept for Transactions with or without comments,Accept for Magazine with or without comments,Return to author for revision and resubmission for further review,Reject,Reviewer may offer anonymous comments for the author,Can attach extended document ,use caution to retain anonymity,Reviewer may offer confidential comments to the AE,Time required to complete a review,Varies with manuscript,Mechanics of conveying review conclusions to AE completed on-line,Manuscript Central Workflow,Review Example,Header identifies paper, author, committee, keywords,M-score visible only after review has been submitted,Typical Multiple Choice Question,Questions from the traditional IAS Technical Paper Review form,Questions assess important attributes of the manuscript,Reviewers see “click boxes” with intermediate options,Completed review indicates reviewers assessment,Reviewer Recommendations,Options designed to make recommendation unequivocal,Opportunity for Reviewer Comments,Confidential comments to Editor not shared with author,Comments to the Author automatically appended to author notification e-mail,Attached file most useful for “revise and resubmit” option,Text file,Annotated manuscript pdf,Step 6: Recommend disposition,done by Associate Editor,MSC notifies AE when the required minimum number of reviews have been submitted,AE examines recommendations from the reviewers and develops a final decision,Accept as written for Transactions,Accept as written for Magazine,Return to author for revision and resubmission for further review,Reject,MSC automatically notifies Technical Committee PRC when the AE decision has been made,Time required to make the decision,Typically 1 minute or less,AE also rates each reviewer on timeliness and review quality,Manuscript Central Workflow,AE Recommendation,AE sees summary of Reviewers Inputs,Chooses one of four recommendations,May provide additional comments ,Confidential seen only by TCPRC,Other appended to author notification,Step 7: Final Decision,done by Papers Review Chair,TCPRC decision is FINAL no longer require endorsement by Department Vice-Chair,TCPRC may endorse or over-rule AE decision, but the choices are always:,Accept for Transactions,(with or without comments),Accept for Magazine,(with or without comments),Return to author for revision and resubmission,Reject,Once the TCPRC decision is made, Manuscript Central generates an e-mail informing the author.,For accepted papers, the appropriate EiC is also automatically notified,Requiring a separate TCPRC step allows for procedural variations between committees,Time required to make the decision,Typically 1 minute or less,Manuscript Central Workflow,TCPRC Decision,TCPRC decision is final,Four options,May provide additional comments ,Confidential seen only by,TCPRC,Other appended to author,notification,E-mail template is appropriate to the,decision,E-mail provides next step,instructions to author,The “Revise and Resubmit Decision”,implied promise of acceptance if the changes are made,authors have 90 days to submit the revised manuscript, too long?,revised manuscript retains original tracking ID, but with a revision suffix,S,h,a,d,e,s,of,G,r,a,y,Reviewers comments to author are always attached to the decision,If the decision is “Accept for publication”, suggested changes are,voluntary,If the decision is,“Revise and Resubmit”, changes are,mandatory,and author,must submit revised manuscript with changes,To be useful to author, suggested changes should be,explicit,and,detailed,TCPRC has choices on “Revise and Resubmit” decisions,Evaluate authors changes and make immediate decision to approve for publication,Return to AE (and reviewers) for further evaluation,Bas
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