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Andersen Consulting 20001IM01-Organizational Structure&Master Data in IMNovember,2000November,2000Andersen Consulting 20002InstructorInstructorYOUR FACILITATOR FOR THIS COURSE IS:Stella DingConsultantAndersen ConsultingAndersen Consulting 20003Course ObjectivesCourse ObjectivesAt the end of this chapter,you will be familiar with:l Special goods movements featuresl Using reservations to plan goods movements inadvancelProcedures for special issues of goods(e.g.samples,scrapping),and their effectslCarrying out various goods issue procedures,planned and unplanned,with their respectiveupdateslStock transfers and transfer postings using the one-step and two-step procedureslLearning to use system tools(e.g.R/3 documentation)to prepare for learning additional functions on their own Andersen Consulting 20004Course DescriptionnParticipants gain basic knowledge and practice using the R/3System by focusing on core functions and processes.They aretaught to use the system tools(e.g.R/3 documentation which prepare them to learn additional functions on their own.Andersen Consulting 20005IM01-Organizational Structure and Master DataSchedule&TopicOrganizational StructureMaster Data-Material MasterAndersen Consulting 20006Schedule&TopicSchedule&TopicIntroduction to Inventory ManagementGoods ReceiptReservationsGoods IssueStock Transfer/Transfer PostingReporting and AnalysisIM02-Processes in Inventory ManagementAndersen Consulting 20007Topic One:Organization StructuresTopic Two:Master Data-Material MasterScheduleScheduleAndersen Consulting 20008Organizational Elements Organizational Elements DefinitionDefinitionlIn the SAP R/3 System:nOrganizational elements are structures that represent the legal and/ororganizational views of an enterprise.nYou can design your company structure based on your businessprocesses.lThe organizational elements form a framework thatsupports all business activities.Andersen Consulting 20009Organizational ElementsOrganizational ElementsThe SAP R/3 Inventory Management business process usesthe following R/3 organizational elements:nCompany codenPlantnStorage locationnClientAndersen Consulting 200010ClientClientClientl l l lThe client is a commercial,organizational unit within the R/3 System,with its own data,master records,and set of tables.l l l lFrom a business perspective,the client forms a corporate group.Andersen Consulting 200011Company CodeCompany Codel l l lA company code represents an independent accountingunit,for example,a company within a corporate group.l l l lThe company code is the smallest organizational unit for which you can have an independent Accounting departmentwithin external Accounting.Andersen Consulting 200012PlantPlantlA plant is an organizational unit within a company.Aplant produces goods,renders services,or makes goodsavailable for distribution.lA plant can be one of the following types of locations:nManufacturing facilitynWarehouse distribution centernRegional sales officenCorporate headquartersPlantAndersen Consulting 200013ClientCompany code 1Company code 2Plant 1Plant 2Plant 3Plant 4PlantPlantPlant 1Plant 2Plant 3Plant 4Company Code 1Company Code 2Andersen Consulting 200014Assigning a Plant to a Company Assigning a Plant to a Company CodeCodePlantsClientCompany codes200010000003000400010002Andersen Consulting 200015Storage LocationStorage LocationStorage LocationStorage locations are organizational units that allowthe differentiation of material stocks within a plant.Storage Location 0001Storage Location 0001Storage Location 0002Storage Location 0002Storage Location 0003Storage Location 0003Storage Location 0004Storage Location 0004Andersen Consulting 200016Defining Storage Locations within Defining Storage Locations within a Planta PlantStorage locationsPlants000100020003000100010002Company Code1000Andersen Consulting 200017This unit has provided an overview of the organizational structures of the R/3 System from a Inventory Management point of View.The main organizational levels areCompany CodePlantStorage LocationViews on the master data in the R/3 System result from the organizational structure.Organizational Structures in IM SummaryAndersen Consulting 200018Topic One:Organization StructuresTopic Two:Master Data-Material MasterScheduleScheduleAndersen Consulting 200019Master Data contains the records thatremain in the database over anextended period of time.Master Data(e.g.,Vendor Data)General Data(commonacross client)PurchasingData(unique topurchasingorganization)Accounting Data(unique to company)Master Data is centrally stored(shared acrossapplication modules)and processed toeliminate data redundancy.SAP R/3 Master DataSAP R/3 Master DataAndersen Consulting 200020General ConceptsGeneral ConceptslThe material master contains information about thematerials an enterprise buys,produces,stores,and sells.lInformation is stored in a database that is used as acentral repository for material data.lMaterial data is used throughout the R/3 System.Applications related to Procurement include:nPurchasingnInventory ManagementnInvoice VerificationnMRPMaterialMasterDataAndersen Consulting 200021Organizational Levels in Material Master General dataMaterial numberDescriptionUnits of measureTechnical dataPlant-specific dataMRP dataPurchasing dataStorage location dataStock quantitiesClientPlantStorage LocationThe Material master has a hierarchical structure,which covers the following organizational levels:nClientnplantnstorage locationOrganizing materials hierarchically allows easy management of information and prevents redundant storage of material data.Andersen Consulting 200022Primary ViewsPrimary ViewsMaterial master recordMaterialplanningSttPurchasingSales and distributionStorageQualitymanagementStocks in plant-warehouseABWarehousemanagementClassificationForecastAccountingEach user department has its ownview of the material master containingdepartment-specific data.Andersen Consulting 200023Material Master View Selection ScreenMaterial Master View Selection Screen The R/3 System allows selection and maintenance of the data that is relevant to a particular department To create a view,the view must be selected on this screen before material data is entered Users are responsible for creating and maintaining the view(s)of the material that are relevant to their department(s)Changes are recorded in historyAndersen Consulting 200024Levels in material master maintenanceLevels in material master maintenanceMaterialInitial levelPurchasingSttEngineeringMRPSalesForecastAccountingdepartmentMain work levelUnits of measureAdditional data levelTextsManagementdataConsumptionAdditional datalevelAndersen Consulting 200025 Material Types&Industry Sectors Material Types&Industry SectorsSemi-finishedproductsRaw materialsRaw materialsSemi-finishedproductsFinished productsFinished productsOthersOthersMechanicalengineeringChemicalindustrylllMaterial master records aregrouped according toindustry sector materialIndustry sector informationdetermines the industry-specific data that will appearon the material master record.Material type informationdetermines whatdepartmental views aremaintained and howinventory will be handled(quantity and value updates).Andersen Consulting 200026Industry SectorIndustry SectorlIndustry sector determinesthe type of industry towhich the material will beassigned.lIndustry sectorinformation determines:nwhich screens will appearand in what sequence.nwhat industry-specific datawill appear.Andersen Consulting 200027Material TypeMaterial TypelMaterial types groupmaterials with the samebasic attributes.lMaterial type informationdetermines:nWhich departmental views aremaintained.nWhether changes in materialquantities are updated.nWhether internal or externalprocurement is allowed.nWhich general ledger accountsare updated (e.g.,inventoryaccount).Andersen Consulting 200028Material Type-Default ParametersAccount assignmentCan material be configured?Quantity/value updatePrice controlVariances per plantMaterialAMaterialtypeData views/screen sequenceNumber range/assignmentDescriptionField referenceItem category groupPrice controlInternal/external purchase ordersValuation/account assignmentAndersen Consulting 200029Material master-data areasMaterial master-data areasGeneral dataMaterial numberDescriptionUnits of measureTechnical dataPlant-specific dataMRP/typePlanned delivery timePurchasing groupBatch indicatorValuationValuation priceValuation procedureValuation quantitySales-specific dataDelivering plantSales textsUnit of measurePalleting instructionStorage location-specific dataStorage timeStock fieldsForecast dataConsumption dataWarehouse Manage-ment system dataAndersen Consulting 200030Units of measureUnits of measureBase unit:Piece(ea)Box(unit of issue)Crate(order unit)Pallet(sales unit)49616Andersen Consulting 200031Material creation-AccountingMaterial creation-Accounting.MART Allowed valuesROH 3000 3010HALB 7920HIBE 3000.Mat.stock account300000300100790000300000Valuation classAndersen Consulting 200032Material creation-AccountingMaterial creation-AccountingPrice controlStandardprice control:Valuation at standard price from the material master recordMoving average price control:Landed price(e.g.order price)influences thevaluation price?SVAndersen Consulting 200033Display options for material dataDisplay options for material dataDisplayStock overviewList of materialsData for thismaterialMaterialList of selectedmaterialStocks per plant/storage locationAndersen Consulting 200034Additional functionsAdditional functionsChangeFlag for deletionChange documentMaterialAndersen Consulting 200035Changing/extending the materialChanging/extending the materialMaterial master recordPurchasingSales and distributionStocks in plant-warehouseABEngineeringAccountingRequirementsplanningSttClassificationData view to be“created”Andersen Consulting 200036Material Master SummaryMaterial Master SummaryA material has different organizational levelsMaterial processing is controlled by the material type,the industry sector and the material statusThe data in a material master record is divided between different views(departments)In addition to data pertaining to the organizational levels,a view usually contains data for more general organizational levelsThe material master record can be maintained centrally or can be maintained on a decentralized basis according to the organizational levels and viewsAndersen Consulting 200037Exercise for Exercise for Material MasterMaterial MasterNow its time for you to do exercise:IM01-Exercise 1Andersen Consulting 200038Congratulations!