外贸英语函电的写作格式常用范文

外贸英语函电的写作格式常用范文外贸函电涉及到的知识很广泛， 那么外贸函电的英语写作格式需要注意哪些问题呢， 接下来为大家整理了外贸英语函电的写作格式，希望对你有帮助哦 !1. 请求建立商业关系RogersChemicalSupplyCo. 10E.22StreetOmaha8,NebGentlemen:We have obtainedyour name andaddress fromAristo Shoes,Milan, andwearewritingtoenquirewhetheryouwouldbewillingtoestablishbusinessrelationswith us.We have been importers of shoes for many years. At present,Weareinterestedinextendingour,rangeandwouldappreciateyour catalogues and quotations.Ifyour prices arecompetitive we would expect to transact a significant volumeof business. We look forward to your early reply.Verytrulyyours自米兰职权里斯托鞋类公司取得贵公司和地址，特此修函，祈能发展关系。多年来，本公司经营鞋类进口生意，现欲扩展业务范围。盼能惠赐商品目录和报价表。如价格公道，本公司必大额订购。烦请早日赐复。此致2. 回复对方建立商业关系的请求Thank your for your letter of the 16th of this month. We1shallbegladtoenterintobusinessrelationswithyourcompany.In compliancewithyourrequest,we are sendingyou, under separate cover, our latest catalogue and price listcoveringourexportrange.Paymentshouldbemadebyirrevocable and confirmed letter of credit. Should you wish toplace an order, please telex or fax us.本月 16 日收到有关商务关系的来函，不胜欣喜。谨遵要求另函奉上最新之出口商品目录和报价单。款项烦请以不可撤销保兑之信用状支付。如欲订货，请电传或传真为盼。此致 敬礼3. 请求担任独家代理We would like to inform you that we act on a sole agencybasis fora number of manufacturers. We specialize in finishedcottongoodsfortheMiddleeasternmarket:Ouractivitiescover all types of household linen. Until now , we have been working with your textiles department and our collaboration has proved to be mutually beneficial. Please refer to them foranyinformationregardingourcompany.Weareveryinterestedin an exclusivearrangementwithyourfactoryforthe promotion of your products in Bahrain. We look forward toyourearly reply.本公司担任多家厂家的独家代理，专营精制棉织品，包括各灯家用亚麻制品，行销中东。与贵公司向有业务联系，互利互作。贵公司纺织部亦十分了解有关业务合作之情况。盼望能2成为贵公司独家代理，促销在巴林市场的货品。上述建议，烦请早日赐复，以便进一步联系合作。此致 敬礼4. 拒绝对方担任独家代理Thank you for your letter of 1 September suggesting thatwe grant you a sole agency for our household linens. I regretto say that, at this stage ,such an arrangement would beratherpremature. We would, however, be willing to engage in a trialcollaboration with you company to see how the arrangementworks. It would be necessary for you to test the market for ourproductsat you end. You would also have to build up a muchlarger turnover tojustify a sole agency. We enclose price listscoveringalltheproductsyouareinterestedinandlookforward to hearing from you soon. 9月 1 日有关建议担任家用亚麻制品独家代理的来信收悉。谨致衷心谢意。目前时机尚未成熟，不能应允该安排深感抱歉。然而，本公司乐意与贵公司先试行合作，为今后合作打下基础。 为证明担任独家代理的能力，贵公司宜上述货品作市场调查，研究是否可扩大现有之营业额。 奉上该货品之报价单，敬希查照。专此候复。此致敬礼5. 说明价格调整原因Iencloseournewpricelist,whichwillcomeintoeffect ,from the end of this month. You will see that we haveincreasedourpriceson mostmodels.Wehave,however,3refrainedfromdoingsoon somemodelsofwhichweholdlarge stocks. We feel we should explain why we have increasedour prices. We are paying 10% more for our raw materials thanwe werepayinglastyear. Someofoursubcontractorshaveraised their by as much as 15%. As you know , we take greatprideinourmachinesand arejealousofthe reputationforqualityand dependabilitywhichwe haveachievedoverthelast 40 years. We will not compromise that reputation becauseof rising costs. We hope, therefore decided to raise the price ofsomeofourmachines.We hopeyouwillunderstandourposition and look forward to your orders.现谨附上本公司新价格表，新价格将于本月底生效。除了存货充裕的商品外，其余大部分货品均已调升价格。 是次调整原因是原材料价格升幅上涨10% ，一些承包商的价格调升到15% 。 过去 40 年，本公司生产的机器品质优良、性能可靠。今为确保产品质量， 唯有稍为调整价格。 上述情况，还望考虑。愿能与贵公司保持紧密合作。6. 回复感谢信We greatly appreciate your letter describing the assistance you received in solving your air-conditioning problems. We are now in our fifty year of operation, and we receive many letters like your indicating a high level of customer satisfaction withourinstallation.Wearepleasedthatourtechnicalstaff4assisted you so capably. We would like you to know that it youneed to contact us at any time in the future. Our engineers willbe equally responsive to your request for assistance. If we canbe of service to you again, please let us know. Thank you againforyourverykindletter.承蒙来信赞扬本公司提供的空调维修工程服务，欣喜不已。五年前开业至今，屡获客户来函嘉奖，本公司荣幸之至。欣悉贵公司识技术人员的服务，他日苛有任何需要，亦请与本公司联络，本公司定当提供优秀技师，竭诚效劳。在此谨再衷心感谢贵公司的赞赏，并请继续保持联络。外贸英语函电的写作格式篇二7.请客户征询其它公司Thankyouforyourenquiryof5 Mayconcerningsilkblouses. We regret to say that we do not manufacture clothingto your own designs to the highest European standards: SwanTextiles corporation The industrial zone Shekou We supply thefactorwithall theirsilk materials,I enclosea swatchof ourstock materials for your examination. Should you desire any ofthese samples made up into finished products , we can supplythe swan factory with them. We hope that this will be of helpto you and wish you every success in your business dealings.谢谢 5 月 5 月日来函查询关于纡绸罩衫的事宜。本公司只生产纡绸布料，供应纺织品批发商和制造厂家，并没有制造成衣，因而未能接受贵公司订货， 谨致万分歉意然而， 本公司乐意推荐本地一家生产优5质男装的工厂，相信可按贵公司设计的款式制造符合欧洲最高标准的服装：蛇口工业区天鹅纺织品公司。该厂的丝绸布料全由本公司供应，随函了什样本以供查阅，如贵公司认为适合，本公司乐意负责供应所需布料。愿上资料对贵公司有所帮助。谨祝生意兴隆，事事顺达。8. 改善服务Thank you for your letter of 26 January. I apologize for thedeliveryproblemsyouhad withus last month.I have hadameeting with our production and shipping managers to work out a better system for handling your account .We know we made a mistake on your last order . Although we replaced it for you. we want to make sure it does not happen again. Wehave devisedthe enclosedchecklistto use foreach of yourfuture order. It includes your firms particular specifications, packing requirements and marking instructions.I believe can service your company better and help you operations run more smoothly with this safeguard. Please contact us if there are any additional points you would like ustoinclude.感谢 1 月 26 日来信。对上月贵公司更换所需货品，唯恐类似事件再发生， 本公司生产、运输和出口部经理已商议制订更有效方法处理贵公司事务，并为此特别设计清单。随信奉上该清单，供贵公司今后订货之用。 当中包括特殊规格、 包装要求和樗说明等栏6目，相信此举有助本公司提供更佳服务，促进双方合作。如欲增设任何栏目于该清单上，恳求惠示。9. 拒绝客户的要求Thank you for your enquity of 25 August.We are always pleased to hear from a valued customer.I regret to say that we cannot agree to your request for technical information regarding our software security sysytems.The fact is,that mostof our competitors also keep such information private and confidential.I sincerely hope that this does not inconvenience you in any way.If there is any other way in which we can help.do not hesitte to contact us again. 8月 25 日信收悉，谨此致谢。来信要求本公司提供有关软件保密系统的技术资料，但鉴于同行向来视该等资料为机密文件，本公司亦不便透露，尚祈见谅。我真诚地希望这样不会对贵公司造成不便。如需本公司协助其他事宜， 欢迎随时赐顾垂询。祝业务蒸蒸日上 !10. 应付难办的客户We havebeendoingbusinesstogetherfora longtimeand we value our relationship of late, we have not been able toprovide the kind of service we both want. The problem is thatyourpurchasingdepartmentis changingordersaftertheyhave been placed. This has led to confusion and frustration for both of our companies. In several instances. you have returned7goods that were originally ordered. To solve the problem , I propose that on receipt of an order, our sales staff contact youto verify it. If you decide on any changes, we will amend the order and fax you a copy so that you can check it. I trust thissystemwillcutdownondelaysanderrors,andallowouroperations to run smoothly.承蒙多年惠顾，本公司感激万分。然近来合作出现问题， 令服务水准未能符合对方要求， 本公司为此提忧不已。 贵公司采部发出定单后，再三更改内容 ;更有甚者，屡次退回订购之货品，导致了双方公司工作中的混乱和困惑。 为避免问题日趋严重，特此在接到定单后， 由本公司销售人员与贵公司复核。若需作出改支，本公司把定单修改后电传副本，供贵公司查核。 盼望上述办法经受减少延误，促进双方业务发展。外贸英语函电的写作格式(二)：11. 向长期客户推销新产品I enclosean illustratedsupplementtoourcatalogue.Itcovers the latest designs which are now available from stock.We are most gratified that you have, for several yeas. Include aselectionof our productsin your mail-ordercatalogues. Theresulting sales have been very steady. We believe that you willfindour new designs most attractive.Theyshouldget averygoodreceptionin yourmarket.Once youhave had timetostudy the upplement , please let us know if you would like to8take the matter further. We would be very happy to send samples to you for closer inspection. For your information, weare planning a range of classical English dinner services which ,should do well in the North American market. We willkeepyouinformedonourprogressandlookforwardtohearingfromyou. 随函寄奉配有插图的商品目录附页，介绍最新设计的产品。贵公司的邮购目录多年来收录本公司产品，产品销售成绩理想，特此致以深切谢意。 最新设计的产品巧夺天工，定能吸引顾客选购。烦请参阅上述附页，需查看样本，请赐复，本公司乐意交劳。本公司现正设计一系列款式古典的英国餐具，适合北美市场需求。 如感兴趣，亦请赐知。愿进一步加强联系，并候复音。12. 为商贸指南兜揽广告Thank you for your business. You arecurrently representedin our directory. This is the only directory of its kind which reaches all companies in the building and construction industry in the UK. Advertising in our directory was a wise move on your part. We are currently compiling a new editionof the directory which willbe published in April 1995.The newedition will be expanded to include major manufacturers of plumbing equipment in the European Community. For proper coverage in the directory, you ought to appear in more than one category. If you do opt for a multiple listing, you will be9ableto buy space in additional categories at half price. You can be assured that the new edition will be on the desks of allthemajor decision makers in the building and hardware trades. Please complete the enclosed form and return it with theappropriate fee. Thanks again for your business.衷心感谢惠顾。贵公司商号已刊登在本公司的商贸指南中。 该指南乃唯一覆盖英国全部建筑公司的刊物，在此刊登广告确是明智之举。现下筹备 1998 年4 月版的贸易批南，新版会罗列欧洲贡同体的主要铅管业制造商。为达到出色的宣传效果， 贵公司宜考虑在不同类别刊登广告。 如蒙惠顾，除首个广告外， 其余类别的广告将可获半价优惠。 该指南将分送给所有建筑公司和五金器具公司主管。 烦表填妥随附表格， 连同广告费用一并寄回。专此盼候佳音。13. 请求客户作推荐人Thank you for your letter of 2 November. We are delighted to hear that you are to pleased with the refurbishment of yourhotel. As your know .in our line of work, we depend on good ,reports about our projects to win further business. Ourclients always shop around and look for references before committing themselves. With your permission, we would liketo use your hotel as a reference when we discuss similar refurbishments in the hotel industry . Would you agree to our suggesting that future clients should call you? It would also be10most helpful if we could occasionally bring a client to look atyour hotel . We would , of course , stay overnight at least.Ill call you next week to hear your reaction. Thanksagain for you kind words.从 11 月 2 日的来函得悉阁下对贵饭店的整修感到满意，此消息对本公司实是一鼓励。设计行业重视声誉，客人在选择设计公司时必然会有所比较。如蒙允许，本公司欲请贵饭店作推荐人，证明有关整修的质素。未知可否让其他客户来电垂询?此外，如获允准间或联同客户前来参观贵饭店整修，定必有莫大帮助。当然，本公司会预订房间，至少留宿一晚。外贸英语函电的写作格式篇三14. 通知客户价格调整We enclose our new catalogue and price list. The revisedprices will apply from 1 April 1997. You will see that there havebeen number of changes in our product range. A number ofimproved models have been introduced. Out range of washingmachines has been completely revamped. Many popular lines,however, havebeen retainedunchanged. You willbeawarethatinflationis affectingindustry as a whole .Wshave beenaffected like everyone else and some price increases havebeenunavoidable.We havenot,however,increasedourpricesacross the board, In many cases, there is a small price increase,but in others, none at all. We can assure you that the quality ofourconsumerdurableshasbeenmaintainedat ahigh11standard and that our service will continueto be first class. Welook forward to receiving your orders.谨谢上新的商品目录和价格表。修订价格定于 1997 年 4 月 1 日起生效。产品系列有一大革新，增加了不少改良的型号， 扒出一系列新款的洗衣机， 但许多款的开动号仍保持不变。 通货膨胀影响整个工业连带令货品价格上涨。 虽然如此，本公司并未全面提升价格，调整幅度亦不大。本公司坚守一贯信念，务求出产优质之耐用消费品，迎合顾客的需要。 谢谢贵公司多年惠顾，盼继续合作。15. 同意对方担任独家代理Thank you for your letter of 12 April proposing a sole agency for our office machines. We have examined our long and ,I must say ,mutually beneficial collaboration. We wouldbe very pleased to entrust you with the sole agency for Bahrain. From our records, we are pleased to note that you have two service engineers who took training courses at ourMilan factory .the sole agency will naturally be contingent on you maintaining qualified aftersales staff. We have drawn up a draft agreement that is enclosed. Please examine the detailed terms and conditions and let us know whether they meet withyour approval. On a personal note, I must say that I am delighted that we are probably going to strengthen our relationship. I have very pleasant memories of my last visit to12Bahrainwhenyouentertainedmesodelightfully.I lookforward to reciprocating on your next visit to Milan . My verybest wishes to you and your wife. 4月 12 日建议担任为公室器具之独家代理来信已经收悉。过去双方合作皆互利互助，能获您的眷顾作我公司于巴林的独家代理，殊感荣幸。 据知您公司两服务技师曾到我公司米兰工厂受训。 相信您公司在取得代理权后， 仍会继续注重合格售后服务人员的训练。现随信附上协议草稿， 请查实各项条款 ，惠复是盼。 能加强业务，我亦感到欣喜，前次到访巴林，蒙盛情款待，不胜感激。祈盼您莅临米兰时， 容我一尽地主之谊。 此致 敬礼16. 借引荐建立业务关系At the beginning of this month , I attended the Harrogatetoy fair. While there , I had an interesting conversation with Mr.DouglasGage of Edutoysplcaboutselectingan agencyforour teaching aids. Douglas described your dynamic sales force and innovative approach to marketing. He attributed his owncompanyssuccesstoyourexcellentdistributionnetwork which has served him for several years. We need an organization like yours to launch our products in the UK. Ourteaching aids cover the whole field of primary education in all subjects .Our patented ‘Matrix’ math apparatusis particularlysuccessful.You mayhavereservationsabout13American teaching aids suiting your market. This is not a problem since we have a complete range of British English versions. I enclose an illustrated catalogue of our British English editions for your information. Please let me have your reactions to the material. I shall be in London during the first two weeks of October .Perhaps we could arrange a meeting todiscuss our proposal.本用初参观哈洛加特玩具交易会时有幸与教育玩具股份有限公司的道格拉斯;盖齐先生一谈，提及本公司正物色代理人推广教学器材一事。盖齐先生赞扬贵公司积极推广产品，不断推出新的推销方法，并把其公司的成就归于贵公司完善的经销网络。贵公司的经验，正能替本公司在英国经销产品。本公司生产初级教育各学科的教育器村、专利产品梅特里克教学器材更傲视同侪。除美国教学器材外，亦备有全套英式英语版教材，适合当地市场，贵公司无需忧虑切合市场需求。现附上配有插图的英式英语版教材目录，盼抽空细阅，并赐知宝贵意见。本人拟于10 月头两星期前往伦敦，未知能否安排会面，就以上建议作一详谈? 此致 敬礼17. 邀请参观贸易展览会Many thanks for your letter and enclosures of 12 September. We were very interested to hear that you are looking for an UK distributor for your teaching aids. We would like to invite you to visit our booth,no.6,at next monthsLondonToyFair, atEarlscourt, whichstartson214October.If you wouldlike to set up an appointmentduringnonexhibithallhours please call me.I can then arrangeforour sensor staff to be present at the meeting. We look forwardto hearing from you.多谢 9 月 12 日的来信和附件。 获悉贵公司有意物色英国销售商推广教学辅助设备，甚感兴趣。本公司将于10月 2 日于厄尔大楼举行的耸敦玩具商品交易会上展示产品， 诚邀贵公司派员参观设于 46 号之摊位。如能安排于非展出时间面谈，烦请电复。定必委派高层人员赴会。 本公司深知贵公司产品精美质优，希望能发展互惠之业务。 特此奉告，并候复音。18. 与过去有贸易往来的公司联系Weunderstandfrom our trade contacts thatyourcompanyhasreestablisheditself inBeirut and is onceagaintradingsuccessfullyin yourregion.Wewouldlike toextendourcongratulationsand offerour verybestwishesforyourcontinued success. Before the war in Lebanon , our companieswere involved in a large volume of trade in our textiles. We seefromourrecordsthatyouwereamongour besttemcustomers.We verymuch hope that we can resumeourmutually beneficial relationship now that peace has returnedto Lebanon.Since welasttraded,ourlineshavechangedbeyond recognition. While they reflect current European tastein fabrics, some of our designs are specifically targeted at the15Middle Eastern market. As an initial step , I enclose our illustrated catalogue for your perusal. Should you wish to receive samples for closer inspection, we will be very happy toforward them. We look forward to hearing from you.从同行中获悉贵公司贝鲁特复业，生意发展迅速。得闻喜讯，不胜欢欣。谨祝业务蒸蒸日上。黎巴嫩战事发生前双方曾有多宗纺织品交易;贵公司更是本公司十大客户之一。 现今战事平息， 亟盼能重展双方互惠的业务联系。自上次合作至令，产品款式变化极大。除了有迎合欧洲人口味的款式这外， 亦有专门为中东市场而设计的产品。现奉上配有插图的商品目录供初步参考。职需查看样本，还望赐知。19. 确认约会I wouldliketoconfirmour appointmenttodiscussthepossibility of merging our distribution networks. I am excitedof theprospectofexpandingourtrade. Asagreed, Wewillmeetof ourofficein bondstreetat 9.30a.m.onMonday20March. I have scheduled the whole day for the meeting. If forany reason you are unable to attend , please phone me so thatwe can make alternative arrangements. Please let me know ifyou would like our office to arrange hotel accommodation. Ilook forward with great pleasure to our meeting.承蒙拔冗讲讨论合并双方销售网，以扩大贸易发展范围，深感兴奋。现特修函确定会议日程。谨于 3 月 20 日星期一在邦德街办公室候教，请贵公司16代表于当日早上9 时莅临指导。若因故未能抽空出席，烦请致电告知，以便另行安排会晤。未知是否需代为安排旅馆膳宿?请尽早赐知， 以便早作准备，款待贵客。谨此预祝会谈成功。20. 感谢客户订货Gillette-burns Co. 322 Gleenwood street Gleveland 5,OhioGlentlemen: Thank you for your order no,464 of 20 september.The models you selected from our showroom went out todayunder my personal supervision.The package is being airfreghted to you on swissair.The relevant documentation is enclosce.I enjoyed meeting yiu and hope that this orderrepresents the beginning of a long and prosperous relationship between oiur companies. The next time you visitus ,please let me know in advance so that I can arrange a luchfor you with our derectors. Sincerely yours谢谢 9 月 20 日第 464号定单。今天我已新自监督发送您自展览室挑选的产品。该产品随附有关文件经瑞士航空公司运送。很荣幸与你会面，衷心希望是次定单能加强双方的关系。下次到访前，烦请赐知，俾能安排与本公司董事共进午餐。17