商务公文写作-进度报告

单击此处编辑母版标题样式,单击此处编辑母版文本样式,第二级,第三级,第四级,第五级,*,*,*,第十一讲 商务写作训练,-Progress Report,进度报告的概念,进度报告的功能,进度报告的格式,进度报告的写作程序,进度报告的结构,What is a progress report?,You write a progress report to inform a supervisor,associate,or customer about progress youve made on a project over a certain period of time.The project can be the design,construction,or repair of something,the study or research of a problem or question,or the gathering of information on a technical subject.You write progress reports when it takes well over a long-term period to complete a project.,进度报告是定期汇报某一项目的进展状况。须包括如下内容：报告主题，上次报告以来完成的工作，未完成部分，须采取的措施及原因。,Functions and Contents of Progress Reports,In the progress report,you explain any or all of the following:,How much of the work is complete,What part of the work is currently in progress,What work remains to be done,What problems or unexpected things,if any,have arisen,How the project is going in general,Progress reports have several important functions:,Reassure recipients that you are making progress,that the project is going smoothly,and that it will be complete by the expected date.,Provide their recipients with a brief look at some of the findings or some of the work of the project.,Give their recipients a chance to evaluate your work on the project and to request changes.,Give you a chance to discuss problems in the project and thus to forewarn预先告知 recipients.,Force you to establish a work schedule so that youll complete the project on time.,Format of Progress Reports写作形式,In a year-long project,there are customarily three progress reports,one after three,six,and nine months.Depending on the size of the progress report,the length and importance of the project,and the recipient.,the progress report can take the following forms:,Memo,A short,informal report to someone within your organization,Letter,A short,informal report sent to someone outside your organization,Formal report,A long,formal report sent to someone outside your organization,Organizational Patterns for Progress Reports,进度报告写作的程序,The recipient of a progress report wants to see what youve accomplished on the project,what you are working on now,what you plan to work on next,and how the project is going in general.To report this information,you combine two of these organizational strategies:time periods,report topics,or project tasks.,Time periods.,A progress report usually summarizes work within each of the following:,Work accomplished in the preceding period(s),Work currently being performed,Work planned for the next period(s),Report topics.,You can also organize your progress report according to the work done on the sections of the final report.In a report project you would need information on some topics.,For each of these topics,youd explain the work you have done,the work you are currently doing,and the work you have planned.,Project tasks.,Practically every project breaks down into individual tasks:,Studying the assignment,Selecting a topic,Identifying the audience of the report,Narrowing the topic,Developing a rough outline,Gathering information,Writing one or more rough drafts,Documenting the report,Revising and editing the report draft,Typing and proofreading the report,Putting the report in its final package,The structure of a Progress Report,In your progress report,you need,(a)an,introduction,that reviews the history of the projects beginnings as well as the purpose and scope of the work,(b)a,detailed description,of your project.,(c)an,overall appraisal全面评估,of the project to date,which usually acts as the conclusion.,Introduction.,Review the details of your projects purpose,scope,and activities.This will aid recipients who are unfamiliar with the project,who do not remember certain details,or who want to double check your approach to the project.The introduction can contain the following:,Purpose of the project,Specific objectives of the project,Scope,or limits,范围或限制of the project,Date the project began;date the project is scheduled to be completed,People or organization working on the project,People or organization for whom the project is being done,Overview of the contents内容回顾 of the progress report,I am now submitting to you a report on the progress that I have made on my research for your company,Ginseng Cola.Immediately following the January 15 acceptance of my firms bid投标 to study the advantages of bottling your soft-drink product in plastic bottles,I began investigating all areas of the project.In the following sections of this progress report,you will be informed on the work that I have already accomplished,the work I am now involved in,the work left to do,and finally an overall appraisal of how the project is going.,Project description.,In most progress reports,a project description is included to review the details of your project for the recipients:,PROJECT DESCRIPTION,Here is a review of the purpose and scope of this project.,Purpose.,The original investment plan of this corporation included only long-term,low-risk invest