文秘专业英语课件Unit 1

单击此处编辑母版文本样式,第二级,第三级,第四级,第五级,*,单击此处编辑母版标题样式,LOGO,单击此处编辑母版文本样式,第二级,第三级,第四级,第五级,单击此处编辑母版标题样式,*,文秘专业英语,Seeking Employment as a Secretary,Unit 1,1,Study Objectives,掌握涉外秘书求职和面试英语口语表达,了解并用英语表述秘书的职业根本素质和能力,了解秘书面试的着装礼仪,掌握涉外秘书英文个人简历和求职信的写法,2,Interview Attire Tips,Before you even think about going on an interview, make sure you have appropriate interview attire and everything fits correctly.,Get your clothes ready the night before, so you dont have to spend time getting them ready on the day of the interview.,If your clothes are dry clean only, take them to the cleaners after an interview, so they are ready for next time.,Polish your shoes.,Bring a breath mint and use it before you enter the building.,Before you are going to have a job interview, you have to make necessary preparations as follows,3,Contents,Part One Dialogues,Part TwoUseful Expressions,Part ThreeSimple Writing,Part FourExercises,Part FiveSocial Etiquette,4,Dialogues,Miss Susan Brown, who majors in secretary, has just graduated from a higher vocational school before the summer vacation, now she has got invitations for job interviews from two different companies. Lets see how she proceeds with them.,Dialogue One,H: Mr. Henry Stevenson S: Susan Brown,H: Good morning, Miss Brown.,S: Good morning, Mr. Stevenson. Thank you for interviewing me.,H: You are welcome. How do you know this post offered by our company?,S: Uh.I have read the ads in the Local Human Resources Market Website,1,.,1.,当地人才市场网站,Part 1,Part 2,Part 3,Part 4,Part 5,5,Dialogues,Dialogue One,H: Would you please tell me why you choose to work in our company?,S: Well, in fact, before the interview, I have been collecting all the,information about your company, from which I know that,it has a very good,reputation in the society, bright prospect of further development in its,economy. Moreover, it can offer the best chance for the staffs personal,development,2,.,2. 贵公司不仅拥有良好的社会声誉，经济开展的光明前景，还能为全体员工,的个人开展提供最好的契机。,H: Yes. Thats right. Lets talk about your educational background, Susan.,S: OK. From my resume, you may see that I am a secretary major and,graduated from St. Peter Higher Vocational School in 2006.,Part 1,Part 2,Part 3,Part 4,Part 5,6,Dialogues,Dialogue One,H: Have you ever been a student leader at school?,S: Sure. I was once elected as the chairman of a in my department and worked at this position for two years until my graduation.,H: What have you learned from this experience?,S: Quite a lot. Actually it is a big challenge for me. As you know, to get the,organization operated regularly, I have to put forward many new and,creative activity plans, make budgets and try to, and I have learned how to,and motivate them to work efficiently.,student organization,3,3.,学生社团,4.,从任何可能的途径获得赞助,get donations from any,possible channels,4,construct an effective team,5,5.,组建一支强有力的团队,Part 1,Part 2,Part 3,Part 4,Part 5,7,Dialogues,Dialogue One,Besides, I have improved my qualities and abilities in all the fields. For example, responsibilities, self-confidence, social communication skills, management abilities, eloquence, enduring hardships and so on. Its an unforgettable experience in my life long.,H: Sounds good, that might be very useful for your career as a secretary. By the,way, Miss Brown, do you have any from any of your,teachers?,S: Yes, here it is. It is from the dean of our department.,H: OK, we will and contact you someday next week.,S: Thank you for your interviewing, Mr. Henry.,recommendation letter,6,6.,介绍信,keep your application in file,7,7.,将你的应聘材料存档,Part 1,Part 2,Part 3,Part 4,Part 5,8,Dialogues,Dialogue Two,L: Linda Simpson S: Susan Brown,L: Good afternoon, Miss Brown. Welcome to our company for an interview. I am,Linda Simpson.,S: Good afternoon, Mrs. Simpson.,L: Miss Brown, I have just read your application letter and your resume.,S: I hope theyre all right to meet your requirements.,L: Yes, they are fine. I see from your experience that youve had quite a lot of,experience as a secretary already.,S: Thats right. Ive been a part-time secretary for 2 years, in two firms.,Part 1,Part 2,Part 3,Part 4,Part 5,9,Dialogues,Dialogue Two,L: Good. Susan, what do you think are as a,good secretary?,S: Well, quite a lot. Hard-working, being good at social communication, under-,standing, considerate, working efficiently, good manner, responsibility, self-,esteem, sociability, self-management, integrity and honesty.,L: Thats perfect. By the way, ?,S: Yes, Ive already got a,.,L: What were the routine works at your past positions as a secretary?,the essential professional qualities,1,1. 根本职业素质,what qualifications have you got,2,2.,你获得了哪些资格？,China National Secretarial Authentication at Middle,Level as well as a National CET-6 Certificate,3,3. 中国秘书国家职业资格证书中级以及公共英语水平等级考试6级证书,Part 1,Part 2,Part 3,Part 4,Part 5,10,Dialogues,Dialogue Two,S: A secretarys work is often a routine work which includes assisting my,superior in daily jobs, dealing with clients correspondence from both home,and abroad, arranging visits, setting up meetings, doing the filing and some shorthand-,typewriting, collecting and handling diversity of latest information available and,so on.,L: Good. Now do you have any questions to ask me about the post?,S: Yes, Id like to ask about the salary, please.,teaming up with people in the office for a smooth operation,4,4.,与办公室同事合作，使工作能够顺利开展,Part 1,Part 2,Part 3,Part 4,Part 5,11,Dialogues,Dialogue Two,L: Well, all new clerical employees begin at a standard salary of RMB 1200,yuan per month. Then someone like you may, which means you are likely to get a higher monthly salary.,S: What about other welfares?,L: The other welfare includes health insurance program, professional training,on the short term basis and some holidays with salary etc.,S: Ok, I see. Thank you for your explanation.,L: You are welcome.,be given a higher-ranking,assignment,5,5.,被委以更高的职务,Part 1,Part 2,Part 3,Part 4,Part 5,12,Dialogues,New Words,budget,5bQdVIt,n.,名誉,名声,correspondence,7krE5spndEns,n.,全体人员,同事,diversity,daI5v:sEti,adj.,个人的,domestic,dE5mestIk,n.,简历,donation,dJ5neIFn,n.,预算,esteem,I5sti:m,n.,捐款，赞助,integrity,In5tegrEti,n.,正直,诚实,personal,7p:snl,a.,个人的,Part 1,Part 2,Part 3,Part 4,Part 5,13,Dialogues,New Words,qualification,7kwlIfI5keIFn,n.,资格,合格证书,recommendation,7rekEmen5deIFn,n.,推荐,reputation,7repjJ5teIFn,n.,名誉,名声,resume,5rezjJmeI,n.,简历,shorthand,5FR:thAnd,n.,速记,sociability,7sJF5bIlEti,n.,社交能力,staff,stB:f,n.,全体人员,同事,Part 1,Part 2,Part 3,Part 4,Part 5,14,Dialogues,Word Bank,academic year,学年,courses taken,所学课程,curriculum,课程,degree,学位,educational background,教育程度,educational system,学制,excellent leader,优秀干部,excellent League member,优秀团员,extracurricular activities,课外活动,in-job training,在职培训,major,主修,minor,副修,off-job training,脱产培训,part-time job,业余工作,physical activities,体育活动,refresher course,进修课程,rewards,奖励,scholarship,奖学金,semester,学期,(,美,),social activities,社会活动,social practice,社会实践,special training,特别训练,specialized courses,专门课程,student council,学生会,summer job,暑期工作,supervisor,论文导师,vacation job,假期工作,Part 1,Part 2,Part 3,Part 4,Part 5,15,Useful Expressions,For an interviewer,你能在两分钟内自我推荐吗,?,试试吧,1. Can you sell yourself in two minutes?Go for it.,你为什么辞掉你的上一个兼职呢?,2. Why did you leave your last part-time job?,你怎么认为你对我们有价值呢?,3. What do you think you are worth to us?,作为高职毕业生,你如何知道能胜任这份工作?,4. As a graduate from a higher vocational school, what makes you think you,would be a success in this position?,你能承受工作上的压力吗,?,5. Do you work well under stress or pressure?,Part 1,Part 2,Part 3,Part 4,Part 5,16,Useful Expressions,For an interviewer,你会在本公司效劳多久呢?,6. How long would you like to stay with this company?,你个性上最大的特点是什么?,7. What is your strongest trait(s)?,你的老师或同学怎样形容你?,8. How would your teachers or classmates describe you?,你通常如何处理别人的批评,?,9. How do you normally handle criticism?,你怎样对待自己的失败?,10. How do you handle your failure?,Part 1,Part 2,Part 3,Part 4,Part 5,17,Useful Expressions,For an interviewee,依我的资格和先前做实习生的工作经验,我觉得我对所从事的每一项工作都,很努力负责勤勉我的速记能力和与人相处的技巧,对贵单位必有价值,1. With my qualifications and previous experience as an intern, I feel I am,hardworking, responsible and diligent in any job I undertake. Your,organization could benefit from my shorthand and interpersonal skills.,我希望能获得一份更好的工作,如果时机来临,我会抓住,2. Well, I am hoping to get an offer of a better position. If opportunity knocks, I,will take it.,Part 1,Part 2,Part 3,Part 4,Part 5,18,Useful Expressions,For an interviewee,我觉得我对贵公司能做些积极性的奉献,3. I feel I can make some positive contributions to your company in the future.,我在学校的训练,加上实习经历,使我适合这份工作,我相信我能成功,4. My graduate school training combined with my internship experience should,qualify me for this particular job. I am sure I will be successful.,这种特点就是我先前兼职工作所需要的,我知道我能应付自如,5. The trait is needed in my previous part-time position and I know I can handle,it well.,Part 1,Part 2,Part 3,Part 4,Part 5,19,Useful Expressions,For an interviewee,适应能力和幽默感,6. Adaptability and sense of humor.,他们说杰克是位老实学习努力负责任的人,他对同学和朋友都很关心,7. They say Jack is an honest, hardworking and responsible man who deeply,cares for his classmates and friends.,正如你所知道的,高职院校都非常重视专业技能的实操训练,所以我在学校时就,已经接触到了很多秘书的常规工作,8. As you know, a higher vocational school usually focuses on the practical,training of professional skills, so I have got access to many routine jobs of a,secretary while at college.,Part 1,Part 2,Part 3,Part 4,Part 5,20,Useful Expressions,For an interviewee,我要以更清楚文明的方式提出我的看法,使对方了解我的观点,9. I will try to present my ideas in a more clear and civilized manner in order to,get my points across.,我们大家都不是生来就有经验的,尽管我没有文秘工作经验,我相信自己有很大,的自我提升潜能,10. None of us was born “experienced. Although Im a green hand as a,secretary, I am sure I have much potential in self-promotion.,Part 1,Part 2,Part 3,Part 4,Part 5,21,Sample Writing,Section 1: Resume,Whether you want to advance in your chosen field or youre making a drastic career change, a resume is a job-searching necessity. It provides an overview of your experience and skills, and a great resume will help you get an interview for that job you really want. Spend the time making your resume as good as it can be and youre making a truly worthwhile investment. Here is how:,如果你想在自己选择的领域有所开展或者想变换工作,个人简历是找工作的必备条件它能反映你所具备的经验和技能合格的简历有助于你找到真正心仪的工作下足功夫把简历写得尽可能完美是一件特别有意义的事情,Part 1,Part 2,Part 3,Part 4,Part 5,22,Sample Writing,Sample,Linda Jackson,2800 Covington Lane Branson MO550,Dependable, confident secretarial professional with progressive experience in office management.,Summary of skills, Windows 2000/XP, File Management, Excel, PowerPoint, Publisher, Stenography80 wpm, 10-key, Records Management,Part 1,Part 2,Part 3,Part 4,Part 5,23,Sample Writing,Sample,Strengths,Interpersonal skills ability to put people at ease, dependable, organized, efficient, team player, self-starter,Business experience,November 2001 Present, secretary to Administer Manager,1. Responsible for all incoming correspondence and determining proper direction,and action for incoming mail.,2. Answering telephone, greeting customers, answering questions and directing,customers to appropriate staff member.,3. Resolving customer service complaints.,4. Organizing and maintaining files and records.,Education,1998-2001: Albertus Magnus College, Newzealand, B.A., majored in Secretary.,Part 1,Part 2,Part 3,Part 4,Part 5,24,Sample Writing,Section 2: A Letter of Application,With your resume, you need to write a job application letter of which the purpose is to point out your qualifications and preemptively answer any questions that might arise from your future employer.,Address job application letters some where on the top. Ensure you include the,name of the person, title, company name and address.,Simply state why you are writing to them, mention the position title and where,it was advertised.,Summarize your experience and skills, analyze your career, highlight what,you specialize in, or the level that you have reached.,State where and how they can reach you, and thank the recipient for giving,you the opportunity to apply.,Finish the letter by adding a closing remark.,Part 1,Part 2,Part 3,Part 4,Part 5,25,Sample Writing,Section 2: A Letter of Application,求职时不仅需要个人简历,你还需要准备一份求职信,其目的是为了突出你的资格能力并且主动答复你未来雇主心中存在的疑虑,在信上方某个位置写明地址注明收信人姓名头衔公司名称地址,简单说明你的写信目的应聘职位刊登广告的渠道,概述你的经历和所掌握的技能,对职业进行简单分析,着重突出你的专业和技能达,到的水平,说明何处用何种方式能联系到你,感谢对方给你提供求职时机,信尾结束语,Part 1,Part 2,Part 3,Part 4,Part 5,26,Sample Writing,Dear Mr. Green,I am writing to apply for the secretary position advertised in the local Yangcheng Evening Newspaper dated October 15th, 2021. As requested, I am enclosing a completed job application, my certificates, resume and three references. The position of secretary offered is very interesting, and I believe that my part-time experience and education will make me a very competitive candidate. The key strengths that I possess for success in this position include:,Sample,Part 1,Part 2,Part 3,Part 4,Part 5,27,Sample Writing, I have successful academic records for my professional courses., I can write in shorthand at the rate of 120 words per minute, and typewrite at 55 words per minute in English., Im well acquainted with most of the office works from my part-time job., At school, I won a scholarship and the first prize in a speech contest., I have obtained CET-6 and National Computer Rank Examination Grade One.,Please read my resume for additional information on my experience.,Sample,Sincerely yours,Jocelyn Zhang,Jocelyn Zhang,Part 1,Part 2,Part 3,Part 4,Part 5,28,Exercises,Listen to the following passage carefully and fill in the blanks according to what you hear.,1. Listening.,The key to a good interview itself is a good 1 prepare an informal opening and closing statement that emphasizes why you want the job and why you think you are particularly well 2 to be chosen.,Dress smartly. Even if the dress code is casual for the organization concerned, it always pays for the actual interview.,Part 1,Part 2,Part 3,Part 4,Part 5,preparation,_,qualified,_,to be smart,_,29,Exercises,Listen to the following passage carefully and fill in the blanks according to what you hear.,1. Listening.,Be 4 . Try to identify a local caf so that, if you are really early, you can go for a drink and 5 .,It may seem totally obvious, but switch off 6 or anything else (such as a pager or 7 ) that might make a noise.,If you are anxious about interviews, when you are actually called into the interview room, take two or three slow, deep breaths 8,Part 1,Part 2,Part 3,Part 4,Part 5,in good time,_,your mobile,_,take a last look at your notes,_,digital watch,_,to calm your nerves,and your breathing,_,_ .,30,Exercises,2. Role play.,Suppose you are a graduate from a higher vocational college who majors in Secretary, and you have read a job-wanted ad. for an English secretary by ABC company, which is put on the local Daily Newspaper. Now you are being interviewed by the personnel clerk of the company.,Part 1,Part 2,Part 3,Part 4,Part 5,31,Exercises,3. Interpret the following Chinese expressions and complete the dialogue.,A. Are you here for 1,(,今天的报纸上刊登的招聘广告吗,)?,B. Yes, I am. Could you tell me something about it?,A. 2,(,你想了解哪方面的信息呢,)?,B. Well, first of all 3,(,我想知道这个职位是否还空缺,)?,A. Yes, it is still open.,Part 1,Part 2,Part 3,Part 4,Part 5,the post which is advertised in todays local newspaper,_?,What kind information do you want to learn about it,_?,I wander whether it is still vacant,_?,32,Exercises,3. Interpret the following Chinese expressions and complete the dialogue.,A. Yes, it is still open.,B. Wonderful. 4,(,我该如何申请它呢,)?,A. Well need 5 (,你的个人简历,),6,(,一张正式医院的健康体检报告,) and,7,(,两份原先系领导和老师的推荐信,).,B. Oh, I see.,Part 1,Part 2,Part 3,Part 4,Part 5,How can I apply for it,_?,your resume,_,a physical examination health certificate from formal hostipal,_,two respective recommendation letters of the former dean and teacher,_,33,Exercises,4. Practical Writing.,ABC Company wants an English secretary, please write a resume and an application letter according to your own personal data.,Part 1,Part 2,Part 3,Part 4,Part 5,34,Exercises,5. Reading Activity.,DURING THE INTERVIEW,Start it off like a winner. Offer your hand, and give a firm handshake, a pleasant smile and a positive confident attitude. Introduce yourself.,Be comfortable. Take a seat facing the interviewer, however, slightly off the center. Be sure you are not facing into direct sunlight or some other uncomfortable situations.,Listen attentively. Look at the interviewer directly, but dont get into a stare down! Sit up straight. Try to relax. Its okay to take a few notes if the questions are lengthy, or you need to remind yourself of something you want to stress.,Interview Skills,Part 1,Part 2,Part 3,Part 4,Part 5,35,Exercises,5. Reading Activity.,Avoid nervous mannerisms. Pay attention to nervous mannerisms you might have such as clicking your pen, jingling change in your pocket, twisting your hair, or biting your nails. Control these impulses, Everyone is nervous to some extent, the key is to appear calm and collected.,Speak clearly. Use good grammar and a friendly tone. Never answer just “yes or “no to a question. Always clarify, expand on your answers. Be sure not to ramble on.,Be positive and enthusiastic. You want to outshine all other candidates so “turn it on during the interview, No matter how sterling your credentials are, you wont be hired if the interviewer isnt sold. Pump up your enthusiasm prior to the interview. Never gripe or complain about past employers, jobs, classes etc.,Part 1,Part 2,Part 3,Part 4,Part 5,36,Exercises,5. Reading Activity.,Ask pertinent questions. Be prepared to ask a few questions. Do not monopolize the interviewers time, particularly if you know they have appointments scheduled following your interview. Do ask thoughtful questions. Dont ask about salary and benefits, this can be discussed when the company is definitely interested in you,AFTER THE INTERVIEW,Say thanks. The next day write the interviewer a brief note reiterating your interest in the job. Spell his or her name correctly,Part 1,Part 2,Part 3,Part 4,Part 5,37,Exercises,5. Reading Activity.,Follow up. If you havent heard from the interviewer within the time frame indicated at the close of the interview, call them to relay a polite reminder that youre still interested in the job. Ask when they plan to make a hiring decision.,If you arent hired and you continue to be interested in the company, it pays to keep in touch with the interviewer. Often, through persistence, you may be offered a position at a later date.,Chin Up. Gear up for your next interview. After all, the more