写作练习商务英语.ppt

写作练习 SalutationCloseCommentDearSir s DearMadam s YoursfaithfullyYoursverytrulyYoursrespectfullyFaithfullyyoursVerytrulyyoursFormalDearMr HarrisDearMrs HarrisYourssincerelySincerelyyoursAlwayssincerelyyoursAlittleInformalDearJaneBestregardsBestwishes KindregardsWarmregardsWithmanythanksPrivate veryinformal Openingsentences Iwasgladtoreceiveyourletterof Inyourletterof yourequireabout Thankyouforyourletter Inreplytoyourletter Withreferencetoyourletter Referringtoyourletter WhenIreceivedyourletterof Iatoncegaveinstructionfor Iamsorrywecannotsupplythecurtainsyouorderedon 注意 开头要切题 开始就报告好消息 不使用否定性的或不礼貌词语 要从对方角度出发 you viewpoint 不以我为中心 I viewpoint 不重复对方已知信息 起首段落不应太长 前后一致 保证连贯 Endingsentence Weshalldealpromptlywithanyorderyouplacewithus Wearesorrythereshouldhavebeensomemisunderstanding Wearegladtohavebeenofservice Wehopetohearfromyousoon Welookforwardtoournextmeeting Wetrustyouwillapproveofthis Welookforwardtohearingfromyouinduecourse induetime inpropertime 注意 明确指出希望对方采取的行动 指明行动者应该是谁 指明最后期限 赞赏对方 不要随便道谢 除非对方为你做过什么 不用消极性词汇 表明愿意提供帮助的态度 结尾不能太长 TipsregardingBusinessletterwritingstyle Agoodbusinessletteradvertisesyourcapabilitiesandthoseofyourcompany Agoodbusinessletterisneatandsymmetrical 对称 withnotypographical 印刷 grammatical orspellingerrors Thelanguageshouldbeclearandsimple Thefirstsentenceshouldstatethepurposeoftheletter Whenrespondingtoaletter identifythesubjectanddateofthepreviousletterinthefirstparagraph Paragraphsshouldbeshort andeachparagraphshouldfocusonadifferenttopic Uselistsoritalicswhereappropriatetomakeiteasierforthereadertofindimportantpoints Focusonthereader sneedsandinterests Avoidjargon 行话 Endwithacallforaction P26writingmodel 135wordsexcludingsalutationandclosing DearMsGoddardWithreferencetoyourletterofNovember3 Iamwritingtothankyouforyourkindinvitation IwouldbeverypleasedtoacceptyourinvitationtovisitOxfordandseeTrackplus productionfacilities IwouldalsobeinterestedinmeetingyourcolleaguesatHeadoffice thedesignteaminparticular IshouldalsobedelightedtoacceptyourofferofarrangingformetoseeaplayintheWestEnd Unfortunately duetoabusinesstripabroad IamunabletocometoEnglandattheendofNovemberasyousuggested However asIfeelitisimportantthatwemeetbeforeChristmasIwouldbegratefulifyoucouldtellmeifthesecondweekofDecemberwouldbesuitableforyou Ilookforwardtohearingfromyouagain YourssincerelyPaoloFelliniPurchasingManager 信的开头 Wearewritingtoenquireabout 写信是询问关于 Wearewritinginconnectionwith 写信是关于 Weareinterestedin andwewouldliketoknow 我们对 感兴趣 我们想知道askingif 感谢 某日 询问是否 的来信Thankyouforyourletterof date enquiringabout 感谢 某日 询问有关 的来信Wehavereceivedyourletterof date enclosing 感谢 某日 的来信以及随信寄来的 concerning 我们已收到 某日 关于 的来信 如果写信的开头或者是信中要提到某件事情 withreferenceto 关于 furtherto 继 之后withregardto 关于 Iamwritinginconnectionwith 我写信是为了 Apointinyourlettergivesusgreatconcernthat 我们很关心您信中提到的 Regarding 关于 告知好消息Iampleasedtotellyouthat 我很高兴的告诉你 通知你 Iamdelightedtoinformyou Iamhappytoadviseyou WearepleasedtoinformyouthatWehavepleasureininformingyouthatWehavethepleasuretoappriseyouofWehavethehonourtoinformyouthat of 坏消息Iregrettotellyouthat 很遗憾 很抱歉告诉你 通知你 Iamsorrytoinformyou Iamsorrytoadviseyouthat Weregretthat 我们很遗憾 说明能做与不能做的事情Weareunableto 我们不能 Weareableto 我们能 Wehavebeenforcedto 我们不得不 说明原因Thiswasowingto 这是因为 多半为坏消息 Dueto 这是由于 Asaresultof 这是 的结果Becauseof 这是因为 请求采取行动 如果紧急的话 可以加上后面的词组Pleasecouldyou assoonaspossible请你尽快 Wewouldbegratefulifyoucould withoutdelay如果你能尽快 我们将不胜感激Wewouldappreciateitifyoucould immediately 如你能尽快 我们将不胜感激 道歉Wemustapologizefor 我们必须为 表示我们的歉意Weapologizefor 我们必须为 道歉Weareextremelysorryfor 我们为 感到抱歉询问信息Wewouldliketoknowabout if 我们想了解有关 Pleasecouldyougiveusfurtherdetailabout 请给我们更多有关 的信息Wewouldbegratefulifyoucouldletusknowabout if 如果能告诉我们有关 我们将不胜感激Wewouldappreciateitifyoucouldinformusabout if 如果能告诉我们有关 我们将不胜感激 轻度抱怨Unfortunately 然后直接说不幸的事情发生了 比如 Unfortunately wehavenotyetreceivedyourpayment wewouldbegratefulifyoucouldmakethepaymentsoon 提起注意 用在强烈抱怨中 Ishouldliketodrawyourattentionto thefactthat 我想提请你们注意 Ishouldliketopointoutthat 我想指出 Ishouldliketoremindyouthat 我想提醒你们 Ihopethatitisnotnecessarytoremindyouthat 我希望没有必要提醒你们 警告Unless 除非 否则我们将不得不 If not wewillbeforcedto 如果 不 我们将不得不 私人商业信函 即关系比较非正式 开头 Thankyouforyourletter telephonecall telex fax 很感激你的来信 来电 电传 传真 Itwasapleasureto meetyouat on 很荣幸在 时间 地点与你见面 Itwasgoodto seeyouagainat on 很高兴在 时间 地点再次见到你 hearfromyouagain 很高兴再次收到你的来信 Itwasapitythat wedidnothavemoretimetotalkat on 很遗憾我们上次没有更多的时间讨论 Iamsorrythat Imissedyouwhenyouvisitedmyoffice 很遗憾你来我办公室时 我没能见到你 结尾IlookforwardtoseeingyouagainnexttimeIamin 我期待着下次我在 时 与你见面 IfeveryouareinLondon pleasegivemearingorcallin 来伦敦时 给我打电话或来我公司坐坐 PleasegivemyregardtoDiannaSmith 请替我向Dianna问好 PleasepassmybestwishestoMr Lund Ihopethathehasnowrecoveredfromtheflu 请向兰德先生问好 我希望他早日康复 商务报告及建议书 一 题型分析根据不同的写作目的 商务报告分类 1 提供信息 Information 2 分析归纳 Analysis Conclusion 3 提出建议 Recommendation 题目分类 1 文字类的题目 2 图表类的题目图表的分类 表格分类 曲线图 linechart 柱状图 barchart 饼状图 piechart 和表格 table 二 报告或建议书的结构 1introduction2factsandfindings3conclusions4recommendations 报告模版 INTRODUCTION首句Thepurposeofthisreportisto Theobjectiveofthisreportisto Theaimofthisreportisto Thisreportaimsto Mr Xhasaskedmetoreporttoinvestigate evaluate study recommend analyze givefeedback estimate assess重复题目目的 Uponrequestof某人 某部门 Asyou或者某人 某部门requestedonNovember12 Iamsubmittingthefollowingreporton重复题目Hereisthereportconcerning重复题目要求Wehavedoneasurveyshowingthat重复题目要求 或者直接开始阐述数据或者信息 FINDINGS首句 Accordingtotherecentmarketresearch investigation survey thechartabove thetableabove undertaken Therecentvisit investigation surveyshowedthat Thetable chartabovetellsusthat Fromthechartshown wefind learn noticethat Thetable chartaboveisshowingthat CONCLUSION首句 在有conclusion这个sub title的情况下 就直接陈述结论Accordingtothefindingsabove itcanbeconcludedthat Fromthetableshown itcanbeconcludedthat Therefore itcanbeconcludedthat RECOMMENDATION首句 在有recommendation这个sub title的情况下 也可以直接陈述结论 注意 recommendation以及recommend后面要用动词原形 虚拟语气 Thefollowingaretherecommendations Itisrecommendedthat Sthshouldbedone Basedontheconclusion analysisabove werecommendthat Withreferencetotheadvantagesstatedabove thefollowingrecommendationscanbemade Withreferencetothefactsabove thefollowingrecommendationscanbemade Onthebasisoftheresults IhavethefollowingrecommendationsOnthebasisoftheanalysis itisreasonabletohavethefollowingrecommendations 如果需要进一步拓展 可以描述一下建议实施后可预期的进展或者景象 具体说法是 建议结束之后 sothat 或者thus 例题 YouworkforTomatsu acompanywhichproducesvideorecorders YouareresponsibleforProductDevelopment Readthefollowingtableshowingtheresultsofasurveyofvideorecorders Therecordersareratedfrom POOR to EXCELLENT ColumnAshowstheratingsforyourcompany sproducts ColumnBshowstheratingsfortheproductsofShikei yourmaincompetitor Usetheinformationinthetabletowriteashortreport about100 120words recommendingwaysofimprovingthequalityandthemarketingofyourcompany svideorecorders