世纪商务英语阅读第四版基础篇Unit6

CENTURY BUSINESS ENGLISH大连理工大学出版社大连理工大学出版社阅读教程（基础篇阅读教程（基础篇2 2）（第四版）（第四版）世纪商务英语世纪商务英语 主编：王洗薇主编：王洗薇Unit 6 Business S大连理工大学出版社大连理工大学出版社大连理工大学出版社大连理工大学出版社 Business secretaries play an important role in a company. What skills and qualities do you think a good secretary should possess? What duties may business secretaries perform in a company? Have you ever thought of becoming a business secretary after graduation? The learning of the three texts in this unit will help you find satisfactory answers to the questions above. In addition to some knowledge about a secretary, this unit also tells you how to use scanning to search for needed information.大连理工大学出版社大连理工大学出版社Reading Skill FocusWords and ExpressionsPractical ReadingComprehensive Reading大连理工大学出版社大连理工大学出版社Scanning (1) Scanning is a fast reading technique. Its a way of reading to look for specific information in a text. Scanning can be used to look up a phone number, read through the small ads in a newspaper, or browse TV schedules, timetables, lists, catalogues or web pages for information. For these tasks you dont need to read or understand every word.Reading Skill Focus大连理工大学出版社大连理工大学出版社 In scanning, we search for needed information and neglect the irrelevant information. For example, in preparation for a research paper we may have to consult a number of reference books in order to find particular names, dates, figures, definitions or facts. In the course of reading, we usually run our eyes rapidly over the reading material until we come to the right place. Here we shall decrease our reading speed and read carefully until we locate the specific item of information we need.大连理工大学出版社大连理工大学出版社We shall probably not continue beyond that point,for we have fulfilled our special reading purpose. In this unit, you will get a general picture of Scanning. Next unit will tell you more about this technique.大连理工大学出版社大连理工大学出版社AGuided Practice The following is a Winthrop Galleries Exhibition Schedule. Scan read the schedule and try to find the best answers for questions 1-3 that follow. Winthrop Galleries Exhibition Schedule August 9 - September 21 Gallery I: Selections from the Permanent Collection August 16 - September 21Sample大连理工大学出版社大连理工大学出版社 Gallery II: Nene Humphrey Matrix August 27 - October 2 McLaurin student Gallery: Interior Design October 1 - November 15 Gallery II: Across Generations: Catawba Potters and Their Art October 1 - November 22 Gallery I: Discovering America: Finding Many Faces December 3 - February 7 Gallery I and II: Art and Design Faculty Exhibition February 14 - April 4 Gallery I: Katherine Kadish: Paintings大连理工大学出版社大连理工大学出版社Gallery II: Cordelia Williams: The Extraordinary Adventures of Camilla and the Fairy CatWinthrop Galleries is located in Rutledge Building. Hours are Monday through Friday 8:30a.m.- 4:30p.m. The Gallery is closed on Saturday. Hours for McLaurin Student Gallery are Monday through Friday 8:30a.m.- 5:00p.m.大连理工大学出版社大连理工大学出版社1. If a visitor is interested in interior design，he should go to the Galleries during . A. October 1 - November 22 B. August 27 - October 2 C. August 9 - September 21 D. February 14 - April 4B_大连理工大学出版社大连理工大学出版社 2. The Faculty Exhibition on Art and Design is open . A. August 27 - October 2 B. December 3 - February 7 C. October 1 - November 22 D. February 14 - April 4B_大连理工大学出版社大连理工大学出版社3. McLaurin Student Gallery is open . A. six days a week B. only on the weekend C. every day except Saturday and Sunday D. every dayC_大连理工大学出版社大连理工大学出版社 做这种题目我们一般先看问题。在该题中，通过阅读问题我们首先可以确定三个题干的关键词分别是interior design，Faculty Exhibition 和Art and Design 以及MaLaurin Student Gallery。接下来需要做的是在给出的阅读材料中快速查找到这些关键词, 然后在关键词所在位置仔细查找问题的答案。 通过这种方法，我们很快就可以找到这三个问题的答案：1.B 2.B 3.C。大连理工大学出版社大连理工大学出版社B. Challenge Yourself Read the following passage quickly and choose the best answer for each of the questions that follow. Beauty with Botox Botox injections are one of the most popular cosmetic treatments in the world.Celebrities like Madonna, Kylie Minogue and Liz Hurley are rumoured to be keeping the wrinkles at bay this way. Sir Cliff Richard admitted to having had the treatment and now it is an increasingly popular choice for ordinary women looking for a quick way to look younger.大连理工大学出版社大连理工大学出版社What is Botox? Botox is made from “botulinum toxin”, a poison produced by the bacterium Clostridium botulinum. This bacterium causes botulisma severe form of food poisoning. In small quantities, however, Botox merely interrupts nerve muscles in the face.大连理工大学出版社大连理工大学出版社 Botox first began to be used in 1980 to treat many muscle disorders such as lazy eye, eye ticks and uncontrolled blinking. Cosmetic treatments were pioneered by dermatological surgeons in 1987. In small doses, Botox works by paralysing the muscles of the face which are used in frowning and raising the eyebrows. When these muscles relax, the fine lines and wrinkles smooth out. Unfortunately, when it is overdone, Botox treatment can leave the face with a lack of expression. This is reputed to have caused a problem for some actors.大连理工大学出版社大连理工大学出版社Armpit attack Botox is reportedly a favorite with Oscar nominees who dont want to work up a sweat on the red carpet. Some stars have injections in their armpits to paralyze the sweat glands there. This way they can receive their awards knowing they dont have sweaty patches undertheir arms and hand back their couture outfits unstained.大连理工大学出版社大连理工大学出版社How long does it last? Injections take effect about three to seven days after treatment and the effect lasts three or four months. A treatment costs roughly 200. With repeated treatments, atrophy or thinning of the muscles occurs, which produces longer lasting results. Botox may be unsuitable for use around the mouth as the muscles there are important for facial expressions and eating.大连理工大学出版社大连理工大学出版社Side effects Soreness or mild bruising can occur around the injection site. In rare instances patients may experience a droopy eyebrow or eyelid. Headaches can also occur. Since it is still a relatively new treatment, any possible side effects of long-term use are still unknown. Botoxshould only be administered by experienced and well-trained doctors or nurses. A high dose could cause poisoning, or an exaggerated effect.大连理工大学出版社大连理工大学出版社Botox and Bollinger Botox parties are causing concern amongst practitioners. People are receiving treatments whilst sipping champagne. The American Academy of Dermatology has warned against this practice. Alcohol and Botox do not mix well. Not only can booze intensify bruising but it can also wash the toxin away from the target muscle.大连理工大学出版社大连理工大学出版社1. According to the article, which of the following celebrities is rumoured to have used Botox? A. Jerry Hall. B. Judy Finnigan. C. Liz Hurley. D. Barbara Windsor.大连理工大学出版社大连理工大学出版社2. Which bacterium produces the poison, botulinum toxin? A. Clostridium botulinum. B. Clostride botulius. C. Botulinum clostridius. D. Botulinum clostridium.大连理工大学出版社大连理工大学出版社3. How do Botox injections in the armpits stop some celebrities from sweating at the Oscars? A. Botox causes the armpit muscles to relax. B. Botox develops into thin protective layers of gel. C. Botox paralyses the sweat glands. D. Botox tightens the skin in the armpits.大连理工大学出版社大连理工大学出版社4. For how long does the effect of using Botox last? A. Two to three months. B. Three or four months. C. At least 6 months. D. Nearly a year.大连理工大学出版社大连理工大学出版社5. Which of the followings is NOT a possible side effect of using Botox? A. Headaches. B. Blurred vision. C. Droopy eyebrow. D. Mild bruising.大连理工大学出版社大连理工大学出版社6. Which medical body has warned people against mixing Botox with alcohol? A. The American Medical Association. B. The American Institute of Cosmetic Surgery. C. The American and Canadian Joint Medical Council. D. The American Academy of Dermatology.大连理工大学出版社大连理工大学出版社Comprehensive Reading What Does a Business Secretary Do? Generally speaking, a business secretary plays a very important role in a company. He or she has a lot of duties to fulfill. In many cases, a business secretary has to do the following major jobs. First, a business secretary is expected to relieve the executive of various administrative details. Text A译文译文 商务秘书工作职责商务秘书工作职责 一般来说，商务秘书在公司里的作用是举足轻重的。他（她）要完成很多工作。在很多情况下，商务秘书有以下几项主要的工作：首先，商务秘书得协助上司解决繁忙的行政事务；大连理工大学出版社大连理工大学出版社 Second, a business secretary is required to coordinate and maintain effective office procedures and efficient work flow. Third, a business secretary should be able to establish and maintain harmonious workingrelationships with superiors, co-workers, subordinates, customers or clients, and suppliers.译文译文 其次，商务秘书要有效协调和维护办公程序，确保高效的工作流程。最后，秘书应该在上司、同事、部下、客户或顾客及供应商之间建立并保持和谐的工作关系。 大连理工大学出版社大连理工大学出版社 Apart from what has been mentioned above, a business secretary should be able to do a variety of other jobs. To begin with, a business secretary should make appointments for the executive and maintain his or her calendar.译文译文 除了上述职责以外，商务秘书还应知道如何处理好许多其它工作。首先，商务秘书应能为上司安排会晤事宜，并保证会晤日期和时间；大连理工大学出版社大连理工大学出版社He or she is expected to receive and assist visitors andtelephone callers in every way possible and then refer them to the executive or other appropriate persons whenever necessary. A business secretary is expected to arrange business itineraries and coordinate theexecutives travel requirements.译文译文他（她）应尽可能帮助来访者或打电话来联系业务的人，必要时将他们引荐给上司或其他有关的人员。同时，秘书还应该为上司拟定出差日程表、准备旅行必备物品等。大连理工大学出版社大连理工大学出版社 Next, a business secretary is expected to take action authorized during the executives absence to make sure that matters requiring attention are referred to the right person or handled in a manner so as tominimize the effect of the executives absence.译文译文 另外，在上司外出期间，商务秘书还应处理好已授权的事务，确保相关人员解决相关的问题，或采取妥善方式，将上司不在时所造成的负面影响降至最低限度。大连理工大学出版社大连理工大学出版社 A business secretary should be able to take shorthand or longhand notes and transcribe from them or transcribe from machine dictation. He orshe should also be able to type materials from longhand or rough copy.译文译文 商务秘书应能够以普通或速记的方式做笔记，并能把笔记的内容或口述的录音材料进行整理，并将笔记或草稿打印出来。 大连理工大学出版社大连理工大学出版社 In addition, a business secretary is expected to sort, read, and annotate incoming mails and documents and then attach appropriate files to facilitate necessary action. He or she should be able to compose correspondence and reports for the executives signature as well as prepare communication outlines by the executive in oral or written form.译文译文 此外，商务秘书还要阅读来函和有关文件，并进行注释和分类，然后归类存档，以方便日后使用；秘书应有能力为上司写好要签署的信件或报告，准备好口头或书面发言提纲。 大连理工大学出版社大连理工大学出版社 A business secretary is expected to research and abstract information and supporting data in preparation for meetings, work projects and reports. He or she must be able to correlate and edit materials submitted by others in draft format.译文译文 商务秘书还应对为各种会议、工作方案和报告所准备的资料和相关数据进行研究和摘录，还必须具备整理、编辑别人以草稿形式提交的有关资料的能力。 大连理工大学出版社大连理工大学出版社 Also, a business secretary should have the ability to manage the office work well. He or she should be good at maintaining filing and recordingmanagement systems and other office flow procedures.译文译文 商务秘书还应具有管理办公室事务的能力。他或她必须非常熟悉文档资料的归档、登记管理系统以及其他办公室工作流程。大连理工大学出版社大连理工大学出版社 Another duty of a business secretary is to make arrangements for the executive and coordinate conferences and meetings. A business secretary may serve as the recorder of minutes with responsibility for transcription and distribution to participants. He or she may supervise or hire other employees, select or make recommendations for purchase of supplies and equipments as well as maintain budget and expense account records, financial records, and confidential files.译文译文 商务秘书的另一职责是为上司安排日常事务，协调各种会议和会晤。在会上，商务秘书可以充当一个会议记录员，负责将会议内容整理好后，分发给与会者。他（她）既要负责监管或雇用其他雇员，又要选购或推荐购买办公用品和设备，同时，还要负责预算和开支的账目记录、财务记录以及机密文件的保密管理工作。 大连理工大学出版社大连理工大学出版社 Finally, a business secretary may be required to maintain an up-to-date procedure manual for the specific duties handled on the job. He or she should perform other duties as assigned or as necessity dictates.译文译文 最后，可能的话，商务秘书要备好最新的工作程序指南以备处理特定事务之需。他（她）还应该完成诸如临时指派的、或者需要紧急处理的任务。 大连理工大学出版社大连理工大学出版社 In addition to the duties mentioned above, a business secretary should possess the following skills. He or she should have a good command of office skills and be proficient in office software such as Microsoft Outlook, Microsoft Word, Excel and etc. Ever-evolving software applications require that secretaries be efficient, skillful and open to change. Effective business writing skills are essential for assistants who use e-mail throughout their workday.译文译文 除以上所述职责外，商务秘书还应具备以下几项技能：熟练运用Outlook, Word 和 Excel 等现代办公软件的办公技能；不断发展的应用软件要求秘书高效、熟练地工作，且能适应变化；作为领导的助手，商务秘书整天都要收发电子邮件，所以，高效的商务写作技能也是非常重要的。大连理工大学出版社大连理工大学出版社 In summary, the secretarial position can be described as“the bosss confidant, office manager, supply and equipment purchasing manager, Jack of all trades, and master of office mysteries.”He or she may haveto retain a great deal of information without speaking of it to anyone. Because a business secretary is often made aware of highly sensitive company information, he or she must be trustworthy and able to keep a “secret”.译文译文 总而言之，商务秘书可以被称为“老板的心腹、办公室主任、设备采购经理、多面手、办公室秘密的掌管者。因为秘书通常知晓公司高度敏感的信息，得保守大量的机密而不能透漏给任何人，所以，他（她）必须是一位值得信赖且能保守“秘密”的人。大连理工大学出版社大连理工大学出版社Comprehensive ReadingAt the very beginning of this unit, youve learned fast reading techniquescanning for specific information in a text. Now, please answer the following questions based on Text A by scanning.Task 11. What are the major jobs of a business secretary according to Paragraph 1? First, a business secretary is expected to relieve the executive of various administrative details- Second, a business secretary is required to coordinate and maintain effective office procedures and efficient work flow- Third, a business secretary should be able to establish and maintain harmonious working relationships with superiors, co-workers, subordinates, customers or clients, and suppliers 大连理工大学出版社大连理工大学出版社2. What skills should a secretary possess? secretary should have a good command of office skills, be proficient in office software- Effective business writing skills are essential, too- 3. What can the secretarial position be referred to as? The secretarial position can be referred to as “the bosss confidant, office manager, supply and equipment purchasing manager, jacks of all trades and master of office mysteries”大连理工大学出版社大连理工大学出版社4. Why must a secretary be trustworthy and able to keep a secret? Because a business secretary is often made aware of highly sensitive company information大连理工大学出版社大连理工大学出版社Comprehensive ReadingTask 2Match the words on the left with the explanations on the right.Column A Column B1. itineraryA.to make a full written or typewritten copy of dictated material2. submitB. a summary of points3. abstractC. to present or propose to another for review, consideration, or decision4. minutesD. letters written or received J C B I大连理工大学出版社大连理工大学出版社Column A Column B5. appropriateE. a small reference book, especially one giving instructions6. transcribeF. to put into effect7. correspondenceG. acting or producing effectively8. manualH. suitable9. efficientI. the official record of the proceedings of a meeting10. fulfillJ. a schedule H A D E G F大连理工大学出版社大连理工大学出版社Translate the following phrases and the underlined sentences in Text A into Chinese.Task 3协助上司解决各种繁忙的管理事务协助上司解决各种繁忙的管理事务1. relieve the executive of various administrative details_协调和维持办公程序，使工作高效运行协调和维持办公程序，使工作高效运行2. coordinate and maintain effective office procedures and efficient work flow_大连理工大学出版社大连理工大学出版社建立和维护良好的工作关系建立和维护良好的工作关系3. establish and maintain harmonious working relationships_为上司拟定出差日程表为上司拟定出差日程表4. arrange business itinerary_大连理工大学出版社大连理工大学出版社管理好办公室事务管理好办公室事务5. manage office work well_他（她）应在可能的情况下帮助来访者或打电话来联系他（她）应在可能的情况下帮助来访者或打电话来联系业务的人，并在需要时将他引荐给上司或其他合适的业务的人，并在需要时将他引荐给上司或其他合适的人。人。6. He or she is expected to receive and assist visitors and telephone callers in every way possible and then refer them to the executive or other appropriate persons whenever necessary._大连理工大学出版社大连理工大学出版社 另外，在上司外出期间，商务秘书还必须对已授权另外，在上司外出期间，商务秘书还必须对已授权的事采取行动，确保责任到人，或采取妥善方式，将的事采取行动，确保责任到人，或采取妥善方式，将上司不在时所造成的负面影响降至最低限度。上司不在时所造成的负面影响降至最低限度。7. Next, a business secretary is expected to take action authorized during the executives absence to make sure that matters requiring attention are referred to the right person or handled in a manner so as to minimize the effect of the executives absence._大连理工大学出版社大连理工大学出版社 此外，商务秘书还要阅读来函和有关文件，并进行注此外，商务秘书还要阅读来函和有关文件，并进行注释和分类，然后归类存档，以方便日后使用释和分类，然后归类存档，以方便日后使用8. In addition, a business secretary is expected to sort, read, and annotate incoming mails and documents and then attach appropriate files to facilitate necessary action._大连理工大学出版社大连理工大学出版社 Word Formation LearningRoot (9)Study the following roots and examples and then do the exercises that follow.Task 4RootsMeaningExamplestainto hold拿住attain v. 获得contain v. 包含，包容detain v. 阻拦；拘留tractto draw拉，拖attract v. 吸引contract v. 收缩n. 合同extract v. 抽出；提炼出大连理工大学出版社大连理工大学出版社RootsMeaningExamplesfidto trust, faith相信；信念confide v. 相信；吐露confident a. 自信的diffident a. 不自信的，自卑的大连理工大学出版社大连理工大学出版社More examples are as followed.entertain 娱乐；招待entertainment 娱乐；款待maintenance 维护detain 阻拦；拘留retain 维持，保留attainable 可达到的abstraction 抽象；发呆attraction 吸引力contraction 收缩attractive 有吸引力的detract 降低,贬损detraction 毁谤；减损大连理工大学出版社大连理工大学出版社detractor 毁谤者retract 缩进，退缩distracted 心烦意乱的extraction 提炼，抽出retraction 缩进，撤回perfidy 不忠实，背叛infidel 没信仰的人；异教徒perfidious 背信弃义的affidavit 口供书；宣誓书大连理工大学出版社大连理工大学出版社 Now youre supposed to form new words by filling in the blanks according to the examples given above.1. （ob加强动作+tain） , in Chinese: .2. （sus下面+tain） , in Chinese: .3. （at一再+tain +ment） , in Chinese: .4. （tract+or） , in Chinese: .obtain _获得，达到 _sustain _支撑, 持续_attainment _成就，造诣 _tractor _拖拉机 _大连理工大学出版社大连理工大学出版社5. （dis分开+tract） , in Chinese: .6. （sub下+tract） , in Chinese: .7. （con共同+fid+ence) , in Chinese: .8. （fid+elity） , in Chinese: .9. （fid+uciary） , in Chinese: .distract _分心，分散 _subtract _减去；扣除 _confidence _自信，信任 _fidelity _坚贞；忠心 _fiduciary _信用的，被信托者_大连理工大学出版社大连理工大学出版社 Now, read Text A carefully, locate the words in the text that contain one of the above-mentioned roots, and tell the meaning of each word.1. tain (Para. 1, Line 5)2. tract (Para. 6, Line 1)3. fid (Para. 8, Line 7) (Para. 11, Line 2)maintain_abstract _confidential _confidant _大连理工大学出版社大连理工大学出版社Task 5 The followings are practical questions for you to think deeply. After learning the text, youve known something about the job of a secretary. Please discuss these questions with your classmates.1. How do you like the job of a secretary?2. Do you possess the potential of being a secretary?3. Do you want to be a secretary in the future?大连理工大学出版社大连理工大学出版社Text B The Development of Secretary A secretary is either an administrative assistant in business office administration, or a certain type of mid-or high-level governmental position, such as a Secretary of State.大连理工大学出版社大连理工大学出版社Titles of the Secretary The office title refers to a person who performs administrative or personal tasks for a superior. The executive secretary (sometimes called administrative associate) is responsible for a myriad of responsibilities. Other titles describing jobs similar to or overlapping those of the traditional secretary are office coordinator, executive assistant, office manager and administrative professional.大连理工大学出版社大连理工大学出版社 The governmental title usually refers to a department-head type of position, though positions such as that of the United Nations Secretary-General may also describe the leader of an organization.大连理工大学出版社大连理工大学出版社The Development of the Title The term is derived from the Latin word “secernere”, “todistinguish”or“to set apart”, the passive participle (secretum) meaning “having been set apart”, with the eventual connotation of something private or confidential. A “secretarius” was a person, therefore, overseeing business confidentially, usually for a powerful individual (a king, pope, etc).大连理工大学出版社大连理工大学出版社 Since the Renaissance u