Collect Worldwide Material without Demand Data to See Commodity Excess Status from One Report

Collect Worldwide Material without Demand Data to See Commodity Excess Status from One Report 论文摘要联想信息产品有限公司为全球第三大个人电脑制造商。通过持续发展和运用真正整合的供应链解决方案，在中国向全球提供高产量、高周转、高质量的量身定制的电脑产品生产服务。但随着个人电脑业务在全球的飞速发展，作为联想供应链的所有成员已经发现过去由于整个公司为满足客户需求担心物料短缺，导致计划过度或者由于市场因素左右客户取消订单，致使物料大量堆积积压在全球的各个加工厂。但由于每一个物料都有一个采购经理及计划经理，单一物料的数据只局限在相关人员的手中。没有一个报告可以综合所有物料库存积压状况给出一个宏观物料调配的数据。从打造个人电脑业务全球黄金供应链的角度来看，我们既要关注全球物料短缺问题，同时也要关注全球物料积压问题，只有这样才能使供应链运作更加健康，不会造成资源的严重浪费。本论文旨在通过搜集全球联想个人电脑加工厂物料库存数据，设计全球物料积压与调控报表，使整个公司采购团队，物料团队，库存团队，计划团队能够每周得到一份清晰的全球物料积压与调控报表。使各个团队在得到准确信息后采取有效的措施去解决全球物料积压问题。从而在根本上杜绝资源的重复浪费，降低公司采购成本，缓解高库存压力的现状。本论文前期通过SWOT分析法，公司内部客户需求调查以及与同事的自由讨论等研究方法制定出了各个加工厂物料积压的数据格式，在中期的计划执行过程中，通过采取项目进度流程表检查与评估形式确保计划的内容得到充分执行。在后期计划评估部分，本论文仍主要采取问卷调查的方式，通过跨国会议，邮件，面对面交流等形式得到同事对全球物料积压与调控报表的意见反馈。项目组成员根据同事的反馈意见又再次更新报表的格式，使报表更加易于使用。经过周密的调查分析及切实可行的数据搜集计划，以及中后期的严格执行及分析评估。此次数据搜集与整理计划得以顺利完成并取得了预期效果。本报表不仅取代以前单独物料积压报表，释放了其他同事的工作量，由于各个团队都同时使用统一准确的库存资源，使各个团队的工作效率得到很大的提高。在宏观物料调配的合作方面产生了极强的凝聚力。通过此次计划的实施，我们意识到虽然物料积压与宏观调控报表可以有效的反映出物料积压状况，使各个部门能有效调控物料积压。但最重要的还是公司计划团队应该根据市场因素宏观调节周、月、季度、年度计划。使全球的物料不要出现积压状态，安全库存控制应在合理的范围之内。既重视物料短缺也重视物料积压状态才能真正打造黄金供应链，才能给公司带来更多的收益。Abstract Lenovo Information Production Company is the 3rd largest PC maker all over the world. The company manufactures and markets notebook PCs. But recently we find all commodity managers pay more attention on commodity shortage than commodity excess. Commodity managers just cared about commodity inventory excess on plants in China. They dont care about inventory excess on CM (Contract Manufactures) sites. No any MWD report can show whole inventory excess status of worldwide scope. No one can get the rebalance opportunity from one site easily. The high level management team can not get whole commodity excess data and whole commodity rebalance data easily and regularly. When they need the related data, they just find a person to generate the data from one department to another department temporarily.As a team lead of WW (Worldwide) Material Inventory Department I have raised MWD (Material without Demand) Data Visibility project. It is hypothesized that if we can collect Material without Demand data from Worldwide successfully then everyone can see commodity excess status in worldwide scope from one report.After discuss with procurement team, commodity team, inventory team and supply demand team, they also agree with that we should have such MWD report to get whole picture of all commodity excess status in the worldwide scope. After we collect all external and internal data and output all data in specific criteria. We can see all commodity excess and rebalance opportunity from one report.Now the MWD report can show the excess status of one part in every site in the worldwide scope and also can see the rebalance opportunity from other sites. It will give a clear commodity excess data of all commodity managers, procurement managers, inventory team and high level management. From this report they will see the rebalance opportunity of one part; it will improve commodity shortage status dramatically. It will reduce inventory pressure rate and the whole supply chain working efficiency. As a result of that we will satisfy with the demands of our customers in time, enhance loyalty of customers and will make more profits for our company.Table of contentsPage1.Introduction -11.1 Project Background - 1 1.1.1 Company Information - 1 1.1.2 Project Team Introduction - 11.2 Problem Analysis- 1 1.2.1 Macro Environmental Analysis -1 1.2.2 A SWOT analysis of the situation- 12. Project Hypothesis-53. Project Objective-54. Project Rationale-65. Project Design- 7 5.1 Activities planned to take place-7 5.2 A Critical path analysis of the activities -9 5.3 People involved in the activities and their responsibilities11 5.4 Time-scale of activities -11 5.5 Cost consideration -12 5.6 Risk Analysis -13 5.7 Plan for monitoring and evaluation of the project -13 5.8 Project Framework -146. Project findings and discussion-147. Conclusion -18Bibliography-24Appendix I: Confirmed external data criteria -25Appendix II: Final external and internal MWD data criteria-26Appendix III: Activity flow chart -27Appendix IV: A critical path analysis chart -28Appendix V: The project framework -291. IntroductionThe introduction includes project background, company information, project team member introduction and problem analysis.1 Project Background This project is MWD (Material without Demand) Data Visibility project. It is hypothesized that if we can collect Material without Demand data from worldwide scope successfully then everyone can see commodity excess status in worldwide scope from one report. 1.1.1 Company InformationThe name of my company is Lenovo, formerly known as Legend Group Limited, was already the 3rd largest PC maker all over the world when it acquired IBMs PC operations for approximately $1.75 billion in 2005. Lenovo offers a range of IT hardware and IT services to a number of customer segments. The company provides PCs with features and services tailored to local needs such as Chinese character systems. Lenovo also manufactures and markets notebook PCs, personal digital assistants (PDAs), information appliances, software applications, servers and peripherals. The company splits its activities into five divisions: information product business, mobile communication, IT services business, international business and other businesses.1.1.2 Project team introductionThe team member include: Lorraine He, David Zhang, Sophia Lin, Mark Fang. Lorraine He was appointed as a project manager. David Zhang and Sophia were appointed as project coordinator. Mark Fang was appointed as IT data support of MWD report.2 Problem Analysis1.2.1 Macro Environmental AnalysisPolitical Environmenta. Politically stable in China, Chinese political environment has not occurred drastic change since 1978, it has provided stable political environment for economic and social developing.b. Member of WTOChina has been become the member of WTO, China government and China manufacturers must toe the mark such as protecting patent, opening market, etc. At the same time, China joins the WTO provides opportunities for the world and itself.Economic Environmenta. Asia and the Pacific Ocean have became the most energy economic area According to the Asia Development Bank, Asia and the Pacific Oceans economic growth will achieve 6.5% in 2005, 6.6% in 2006, and 6.9% in 2007, Asia and the Pacific Ocean have became the most energy economic areab. China is the fastest economic growth country in the wordAs the fastest economic growth country in the word, China has obtained the great success since 1978. The GDP has increased from RMB 362.41 billion in 1978 to RMB 11,660.32 billion in 2003; China market has become the one of the fiercest competition market in the world.c. Globalization will speed to the flow of capital among the nationsDecreasing barriers and opening market make capital easily to flow around the world; Globalization will speed to the flow of capital among the nations and provide enough investment to business.d. RMBs appreciation decreases the competitive advantage of China EMS (Electronics Manufacturing Services) company, especially USA and Japan strongly request the China government to appreciate the RMB, under the powerful pressure, China government claimed that RMB has been pegged the yuan to the dollar at a rate of 8.11 RMB to $1 and floating rate was 0.3% on 21, Jul 2005. RMBs appreciation decreases the competitive advantage of China EMS (Electronics Manufacturing Services) company.Social Environmenta. There is a trend China has became a worldwide manufacture due to lower cost.Technological Environmenta. Government encourages developing hi-tech industry.b. More and more new and advanced products have been researched and developed in China.c. More and more advanced research and development lab is set up in China. d. We still lack some talent in certain hi-tech filed.1.2.1 A SWOT analysis of the situationIn order to make a suitable resolution to the problem of WW (Worldwide) Material Inventory Department of our supply chain, we carried out a SWOT analysis of the current situation, including our strength, weakness, opportunity and threats.Strengthl Supply chain of Lenovo Company has very good reputation that is called golden supply chain in the worldwide scope. We have already gained lots of VIP customer in the worldwide scope.l The lead time of our products has decreased from 14 days to 10 days. We have the highest PO (Purchase Order) coverage rate in our industry. We have excellent and prompt after-sales service that is very famous in the worldwide which is called blue-express service.l Our products is well-known for good quality and the best service in the worldwidel We have the most famous products lab in the worldwide scope; we have researched lots of high-tech and advanced products.l Our Human Resource Management is on high level, staff in our company is professional and skillful. Our human resource department can offer widely, professional and adequate training to the staffl Our internationally competitive capabilities and global reach have made it a leading company in Shenzhen and in China. Weaknessl The price of our products is higher than other PC company since we have very good blue-express service. But the service costs a lot every year.l Since our research and development team has researched high-tech components. Most of them are unique parts not common parts. Productivity is limited so the lead time will become very long in some unique parts.l Due to company develop very quickly; the working process is changed quickly as well. It is very hard for new staff to familiar with companyl Due to our customers covered almost whole world, so sometimes the time difference will make work efficiency lower than our expectationl In order to meet customer requirements, sometime all supply chain people just care about commodity shortage, seldom to pay more attention to commodity excess. That is root cause of worldwide commodity excess.Opportunitiesl We have an excellent management team in Asia. It will be good for Asia Pacific market especially in developing India market and maintaining China marketl After acquisition, new Lenovo want to make good use of this chance to integrate all materials information. It is also good for our WW Material Inventory team.l Lots of new job emerged after acquisition. It will give a big chance to local people to learn some advanced management skills and technology skills from oversea.l Since lots of job from US has moved to local, human resource cost has decreased dramatically, the profit has increased correspondinglyl Shenzhen government gives our company highly attention and great support, we can enjoy some tax free and certain policy.Threatsl Our major competitor DELL has depreciated our company in public area several times since Lenovo acquired LIPC. It will affect our company reputation in the worldwidel Some experienced and professional staff left our company and went to our competitors since Lenovo acquired LIPCl Since our company does not belong to US now, US custom plan to enable some actions to protect Dell and HP companyl Since there are serious favorable balance of trade between China and U.S. So U.S. will set up trade barrier in the future.l Our other competitors also put lots of money in the new products research. Problem analysisThe problems that I researched were as follows:a. All commodity managers pay more attention on commodity shortage than commodity excess.b. Commodity managers just cared about commodity inventory excess on plants in China. They dont care about inventory excess on CM (Contract Manufactures) sites.c. A procurement manager of CM just care about the commodity inventory excess on CM sites, they dont care about whole inventory excess in the WW (Worldwide scope).d. No any consolidated MWD report can show whole inventory excess status of worldwide scope. CPU team just can see CPU data; Microprocessor team just can see microprocessor data etc. No one can get the rebalance opportunity from one site easily.e. The high level management team can not get consolidated commodity excess data and whole commodity rebalance data easily and regularly. When they need the related data, they just find a person to generate the data from one department to another department temporarily.2. Project HypothesisIt is hypothesized that if we can collect Material without Demand data from worldwide scope successfully then everyone can see commodity excess status in worldwide scope from one report.3. Project Objective Our company is Lenovo Information Products (Shenzhen) Co., Ltd. I as a team lead in WW Material Inventory Department have raised MWD (Material without Demand) Data Visibility project. I was appointed as a MWD Data Visibility project manager to develop the Project.The objective of my project is to collect Material without Demand Data to see commodity excess status in worldwide scope from one consolidated report. It will show the excess status of one part in every site in the worldwide and also can see the rebalance opportunity from other sites. It will give a clear commodity excess data of all commodity managers, procurement managers, inventory team and high level management. From this report they will see the rebalance opportunity of one part; it will improve commodity shortage status dramatically. It will reduce inventory pressure and the whole supply chain working efficiency. The data will be generated by specific IT tools. As a result of that we will satisfy with the demands of our customers in time, rebalance parts shortage and excess between sites and sites easily, reduce inventory pressure strongly, reduce manufacturing repeat parts dramatically, save lots of money for company, enhance loyalty of customers and will make more profits for our company.4. Project Rationale Regarding to the ICT and project design I would like to quote some sentences I have read in “Practical Business Project and Proposal Design”, “World Class English for Business Book 2” and “www. B”. The useful rationale for my project is as below:a. There are some points of commonality in project success and failure, which allow us to identify some general points which seem to minimize the chances of a project failing to meet its objectives. Clearly defined goals: including the general project philosophy or general mission of the project, and a commitment to those goals on the part of the project team members.- Operations Management,b. Stakeholder Roles for project team: Who will do the work? The answer is the project team, in tandem with the project manager. All groups and individuals who contribute time, skills, and effort to the project are considered team members. In addition to the people from the company assigned to the project, these can include contractors, vendors, and even customers-:The Fast Forward MBA In Project Management.c. The globalization of production refers to the sourcing of goods and services from locations around the globe to take advantage of national differences in the cost and quality of factors of production (such as labor, energy, land, and capital) -International Businessd. IT project benefits are better regarded as goals rather than predictions and should be part of the projects implementation. Properly justified projects include a list of identified benefits at the start of the project and enable the project manager to be an active contributor of value to the organization. - The Fourth Dimension: Justifying Information Technology Projects.e. Schedules serve three functions: allowing for commitments to be made encouraging everyone to see her work as a contribution to a whole, and enabling the tracking of progress. Even when schedules slip, they still have value. - The Art of Project Managementf. A project is a planned series of activities carried out in order to achieve some specific objectives in a specified period of time.-Practical Business Project and Proposal Designg. ICT has made a great difference, especially in the area of internal and external communication and also in research, the collecting of information, and in marketing decisions. However, staff needs to be well trained, because if they are not sure about what they are doing they can waste a lot of time doing very little.-World Class English for Business Book 2h. The companies adopt ICT will do better. This means a big investment in equipment and training. The software is well accepted but we must ensure that training is good. ICT is a help for any company, but we must ensure that the inspiration and ideas produced by people coming together is not lost.-World Class English for Business Book2i. Practice anticipatory thinking. What is likely to happen and what will you do then?-j. Losers fix the blame; winners fix what caused the problem.-5. Project Design5.1 Activities planned to take placeAfter gathering all the information about the MWD Data Visibility project, I had planned all the things that my project team would have to do reach our objective. The project was going to be carried out in the following six stages.Stage 1: Analyzing needs and wants of commodity managers, procurement managers and Inventory team to get approval from our company and CMs. After we get the needs and wants of commodity manager team, procurement manager team and inventory team, we need to generate a MWD Data Visibility proposal to get approval from our boss. If we get approval, we need to talk to supplies and make sure they understand what kind of changes happened here, we also need to generate MWD Data Visibility proposal and get approval from their boss. Stage 2: Purchase two servers include corresponding softwareAfter we get approval from both sides, we need to purchase two servers and corresponding software.Stage 3: Collect external data, Confirm data criteria from both sides. Sites send encrypted files to secure FTP server in our company (Please see Appendix I)After researched the needs and wants from both side, we have made data criteria. That me