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,单击此处编辑母版文本样式,第二级,第三级,第四级,第五级,.,*,单击此处编辑母版标题样式,How to Organize and Run Effective Meetings,Group member :,彭家惠 郑敏聪 谭慧荣 陈颖颖,1,.,How to Organize and Run Effect,Good planning,Purpose and Participant,Structure,Location and Time,Agenda,Responsibilities,LOGO,2,.,Good planningPurpose and Parti,Purpose, the meeting to achieve what goal, mainly what problem you will settle?,Participant,Who needs to attend this meeting to accomplish the purpose?,3,.,Purpose the meeting to achiev,How should the meeting be organized to best accomplish the purpose,Discussion groups,Structure,Guest speakers,Brainstorming sessions,videos,demonstrations,Panel sessions,4,.,How should the meeting be orga,The meeting place that best matches,the participants needs, the objective, and the meeting structure.,Location & Time,The meeting time depends on,the,availability of participants and meeting facilities.,5,.,The meeting place that best ma,Agenda,1)It clarifies the objectives so people,understand the meeting purpose,2)Distributing the agenda prior to the,meeting help participants prepare.,3)Provides direction and focus,for the discussion,An agenda is crucial to meeting success in three ways,.,6,.,Agenda1)It clarifies the objec,Essential elements of an agenda,Names of persons responsible for covering each item,Discussion,items,Location,Time & date,Title,7,.,Essential elements of an agend,Responsibilities,There should be a mutual understandingof individual assignments and how they fit into the total program.,It is best to prepare a written summary of assigned duties so individuals know what their responsibility.,8,.,ResponsibilitiesThere should b,Confirmation,The first meeting or the meeting is on a new time-contact all participants a week to three days before the meeting day.,The regularly scheduled meetings-,try not to change the location and time.,9,.,ConfirmationThe first meeting,If you are chosen to delegate the task of organizing the meeting, make sure you are familiar with the agenda, objectives, and any relevant background information before the meeting.,10,.,If you are chosen to delegate,Thinking :What is a leader or facilitator of a company responsible for?,How to run effective meetings?,Tips :,Setting the meeting tone,Keeping the discussion on track,Making sure everyone has a fair chance of being heard,Summarize relevant points and tie things together,11,.,Thinking :What is a leader or,Next ,we talk about how to effectively run a meeting,Firstly :,Begin on time and end on time-it is a respect and appreciation for those who well prepared for it.,12,.,Next ,we talk about how to eff,1,2,1.it stores valuable ideas;,2.it allows discussion to stay focused on the agenda topic.,3,they are used to facilitate group interaction.,Keeping discussion centered on the stated purpose and specified agenda items.,Use the agenda,Use an ideas bin,Use ground rules,13,.,121.it stores valuable ideas;3,Besides :,Control dominating individuals:-making sure that everyone has their own opinion.,.,SummarizeIt is far easier to schedule the next meeting while everyone is at the table then it is to contact each participant individually.,14,.,Besides :14.,We should have the knowledge that the best result come from groups who can laugh together, discuss their mistakes, and take pride in their efforts.,15,.,We should have the knowledge t,Thank You !,16,.,Thank You !16.,
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