邮件写作技巧培训

Email Writing Skill Training,Email Writing Skill Training,邮件写作技巧培训,从以上三点分析英文邮件写作的注意事项：,一、文法上,二、文体上,三、格调上,一、文法上的注意事项：,1、,切忌主客不分或模糊,例子,:,Deciding to rescind the earlier estimate,our report was updated to include$40,000 for new equipment,.”,应改为,：,Deciding to rescind our earlier estimate,we have updated our report to include$40,000 for new equipment,.(We,决定呀,不是,report.),一、文法上的注意事项：,2、,句子不要凌碎,例子,:,He decided not to audit the last ten contracts.Because of our previous objections about compliance.,应该连在一起,.,一、文法上的注意事项：,3、,结构对称,令人容易理解.,例子,:,The owner questioned the occupants lease intentions and the fact that the contract had been altered with ink markings.,应改为,:,The owner questioned the occupants lease intentions and ink alterations of the contract.,一、文法上的注意事项：,4.,单众数不要搞乱,不然会好刺眼,看不舒服.,例如,:,An authorized person,must show that,they,have security clearance.,一、文法上的注意事项：,5.,动词主词要呼应,.,想想这两个分别,:,1,）,.,This is one of the public-relations functions,that is,underbudgeted,.,2,）,.This is one of the public-relations functions,which are,underbudgeted,.,一、文法上的注意事项：,6.,时态和语气不要转变太多.看商务英语已经是苦事,不要浪费人家的精力啊.7.标点要准确.,例如:,He did not make repairs,however,he continued to monitor the equipment.,改为:,He did not make repairs,;,however,he continued to monitor the equipment.,8.,选词正确.好像,affect,和,effect,operative,和,operational,等等就要弄清楚才好用啦.,9.拼字正确.有电脑拼字检查功能后,就更加不能偷懒.,一、文法上的注意事项：,一、文法上的注意事项：,10.,大小写要注意.非必要不要整个字都是大写,除非要骂人,例如:,MUST change to OS immediately.,外国人就觉得不礼貌和喝令人一样.,要强调的话,用底线,斜字,粗体就可以了,.,二、文体上的注意事项：,1.,可读性.对象是大学程度的话,用高中的英文就行,不要以为人人都是语言大师.多用短句(15-20字吧),技术性的字,就更加要简单易明.,2.,注意段落的开头.一般来说,重要或强调的事情都放在信件或段落的开头,而句子就放在最尾.,例如:,1,）,.,Because he was unable to attend the meeting personally,he forwarded his congratulations on cassette tape.,2,）,.He forwarded his congratulations on cassette tape because he was unable to attend the meeting personally.,两者强调的事情就有分别了.,二、文体上的注意事项：,二、文体上的注意事项：,3.,轻重有分.同等重要的用,and,来连接,较轻放在次要的句子里.,4.,意思转接词要留神.例如:,but(,相反),therefore(,结论),also(,增添),for example(,阐明).分不清,furthermore,和,moreover,就不要用啦.,二、文体上的注意事项：,5.,句子开头不要含糊不清的主词.例子:,These decisions have been a big disappointment to the committee members.They have delayed further action.They,是指什么呀?开头少用,this,that,it,they,或,which.,二、文体上的注意事项：,6.,修饰词的位置要小心,例如:,He could,only reimburse,the cost after July 15.,应为,He could reimburse the cost,only after,July 15.7.,用语要肯定准确.切忌含糊.例如,:,The figures show a,significant,increase.”,怎样,significant,呀,大哥?改为,:,The figures show,an increase of 19%.,二、文体上的注意事项：,8.,立场观点一致.少用被动语.,例如,:,Partial data should be submitted by April.,改为,:,You should submit partial data by April.,就很好了,.,三、格调上的注意事项：,1.,式样和句子长度不要太单调.千篇一律的,subject-verb-object,会闷死人的.有时短句跟着长句可以化解一下.,三、格调上的注意事项：,2.,弱软的词,(,e.g.was,were,is,are.),可以加强一点.,例如:,Prunton,products are highly effective in.,改为:,Prunton,products excel in.,就有力很多了.,三、格调上的注意事项：,3.,亲切,口语化是比较受欢迎!用宾词和主动的词,让人家受落.,例如:,1.,This information will be sincerely appreciated.”,2.We sincerely appreciate your information.,明显地,我们会喜欢第2句.,谢 谢！,