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Unit 2,Memos and Notes,Objectives,To learn some samples To master some guidelines for writing memos and notes To learn some useful expressions,Introduction,Memos Short for memorandum Used for short reminders, quick announcements or concise pieces of information Purposes: to convey information ; to request to attend a meeting; to make changes to work procedures or practices; provide feedback on a product or program,Introduction,Form of Memos To: From : Subject: Date:,Introduction,Notes a short letter a piece of writing to call attention to something shorter, simpler in form and often informal or colloquial in language compared with a letter,Guidelines for Writing,Memos Friendly tone Concise and to the point Introducing the reason for the memo UsIng bullet points to explain the most important steps in a process,Guidelines for Writing,Notes Including the key elements of a note: the date, the recipient, the message and the writer Informal in style except for the notes to superiors Brief and precise in content Writing the date only, without the year,Useful Expressions,1. We should be very happy if you could come to. 2. We would like to hear your suggestions and hope you. . 3. Please let me know whether it is OK, or when it is convenient for you to. . 4. Could you please appoint a time and leave a message for me? 5. I would like to express my apologies for. 6. I am sorry I have given you so much trouble over. . 7. I very much regret I was unable to attend the meeting this morning owing to 8. I am enclosing here with a certificate from the doctor.,Review,To learn some samples To master some guidelines for writing memos and notes To learn some useful expressions,Keys to Practice,Practice 1 A 1. grateful 2. reception 3. booked 4. regards B. 1. pleased 2. replace 3. retiring 4. contributions 5. loyal 6. appreciated Practice 2 1. Various objections to smoking in the offices 2. It was decided to find out everyones opinion on this by sending out questionnaires. 3. A trial period will based on the results 4. a final decision will be made on company policy regarding smoking in offices.,Writing Task 1,Nov. 21, 2003 To: Mr. Jim King May I have you permission to take twenty brochures and three sample printers with me when visiting Softcell who have expressed an interest in our printers. I will come to collect them at 8 am on Thursday morning Rose Rivers,Writing Task 2,MEMO To: Allen Li From: Frank Liu Subject: Appointment with Ms. Jane Wu Date: May 10, 2009 On 15 May Ms. Jane Wu, Design Director MAB Company is paying a visit to our offices. I would like to ask whether you are likely to be in that morning. If possible I would like to bring Ms. Yang to see you for a brief meeting, probably ten minutes or so, just to make contact. Would 10:30 be OK? Please let me know as soon as possible if it is inconvenient.,
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